SayPro Event Coordination Team: Tasks: Coordinate the scheduling of the event, invite key speakers, and confirm participation.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Itumeleng carl Malete

SayPro Education Insight

Coordinating the Scheduling of the Event:

Develop a Comprehensive Timeline: Create an event schedule that outlines key milestones, including rehearsal sessions, live update segments, and post-event activities.
Align with Stakeholder Availability: Work with internal teams and external partners to select a date and time that maximizes attendance and accommodates speaker schedules.
Disseminate the Schedule: Share the finalized timeline with all stakeholders and update it as needed.

Inviting Key Speakers:

Identify Potential Speakers: Collaborate with relevant teams to identify industry experts, internal thought leaders, and other key influencers who can add value to the event.
Draft and Send Invitations: Prepare formal invitations outlining the event’s purpose, schedule, and expectations. Include details on topics, presentation format, and technical requirements.
Follow-Up Communication: Engage in proactive follow-up communications to address any questions, provide additional information, and build rapport with the speakers.

Confirming Participation:

Manage RSVPs: Track responses and maintain an up-to-date list of confirmed speakers and participants.
Finalize Details: Coordinate with speakers to confirm their session topics, presentation materials, and any specific technical needs.
Provide Event Instructions: Send detailed guidelines on how to join the event, including login credentials, platform tutorials, and a rundown of the event schedule to ensure everyone is well-prepared.

Neftaly Malatjie | CEO | SayPro
Email: info@saypro.online
Call: + 27 84 313 7407
Website: www.saypro.online

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SayPro Event Coordination Team: Tasks: Coordinate the scheduling of the event, invite key speakers, and confirm participation.

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