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SayPro Venue Coordination: Ensure the venue (Neftalopolis) is equipped for in-person attendance, including facilities for audio/visual presentations, seating, and catering (if necessary).
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
For the venue coordination at Neftalopolis, here’s a checklist to ensure everything is set up for a successful event:
1. Audio/Visual Equipment
- Projector/Screen – Ensure the venue has a high-quality projector and screen for presentations.
- Microphones & Sound System – Check that the sound system, including microphones, is set up and tested in advance.
- Laptops/Tablets – Confirm that necessary devices are available for speakers and presenters.
- Wi-Fi & Internet – Make sure Wi-Fi is available and stable for any online components or live streaming needs.
- Technical Support – Have an on-site technician available to troubleshoot any technical issues during the event.
2. Seating & Layout
- Seating Arrangement – Ensure that there is enough seating for all attendees, with clear visibility for all participants.
- Space for Networking – Set aside areas for informal networking during breaks.
- Accessibility – Make sure the venue is accessible to people with disabilities, including wheelchair access if needed.
- Signage – Ensure proper signage for easy navigation within the venue.
3. Catering (If Necessary)
- Food & Beverage – Organize catering options (coffee, snacks, lunch) for participants, if required.
- Dietary Restrictions – Ask participants in advance if they have any dietary restrictions.
- Break Areas – Set up areas for breaks with seating, refreshments, and snacks.
4. Logistics & Event Flow
- Registration Desk – Have a registration desk set up at the entrance for smooth check-ins.
- Event Program – Print out schedules and distribute them to attendees at check-in or via email beforehand.
- Timekeeping – Have a dedicated person responsible for keeping the event on schedule.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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