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Written by

Dorah Lerato Radebe

in

Facilitators and Trainers: Responsibilities and Deliverables

Facilitators and trainers play a vital role in ensuring that participants are actively engaged while mastering curriculum updates and technology integration. Below is a detailed plan outlining their roles, document preparation, and key tasks:

Role: Lead Live Sessions and Hands-On Training

  • Facilitate interactive and dynamic live training sessions to ensure participants grasp updated curriculum concepts and technology usage.
  • Serve as the primary point of contact for participants’ learning, maintaining an approachable and supportive presence.

Key Documents to Prepare

1. Session Slides

  • Develop visually appealing and informative slides that:
    • Introduce session objectives and outline key topics.
    • Highlight curriculum updates and specific changes.
    • Provide step-by-step walkthroughs of new technologies.
    • Include visuals like diagrams, screenshots, or charts for better understanding.
  • Use a consistent, branded design aligned with SayPro’s standards.

2. Agendas

  • Draft clear and concise session agendas to:
    • Share the training structure with participants before the session.
    • Include time allocations for each segment (e.g., lectures, demonstrations, Q&A).
    • List the session objectives and activities.

Example Agenda Format:

markdown

**Agenda: Training Session on Technology Integration**
1. Welcome and Introduction (10 mins)
2. Overview of Curriculum Updates (20 mins)
3. Practical Demonstration: New Technology Features (30 mins)
4. Hands-On Practice and Group Activity (20 mins)
5. Q&A and Feedback Session (15 mins)
6. Wrap-Up and Next Steps (5 mins)

3. Feedback Forms

  • Design feedback forms to gather participant input on:
    • Content relevance and clarity.
    • Trainer effectiveness and engagement.
    • Usefulness of technology demonstrations.
    • Suggestions for improvement.
  • Use digital tools like Google Forms or Typeform for easy access and data collection.

Key Tasks

1. Deliver Engaging Live Sessions

  • Presentation Style:
    • Use conversational language and real-world examples to maintain interest.
    • Encourage participation with thought-provoking questions and polls.
  • Engagement Strategies:
    • Incorporate breakout rooms for small group discussions.
    • Use storytelling to make curriculum updates relatable and impactful.

2. Offer Practical Demonstrations

  • Technology Walkthroughs:
    • Showcase step-by-step instructions for using new tools or systems.
    • Use real-world scenarios to demonstrate the benefits of the technology.
  • Hands-On Activities:
    • Create assignments or interactive tasks to help participants practice.
    • Provide one-on-one guidance during activities, addressing specific challenges.

3. Provide Feedback During Q&A Sessions

  • Actively listen to participant questions and provide clear, actionable responses.
  • Offer constructive feedback on participant performance during activities.
  • Collect and address any unresolved concerns after the session.

Best Practices

  • Test Beforehand: Ensure all slides, technology tools, and session platforms are functioning smoothly before going live.
  • Adaptability: Tailor the session content and style based on audience knowledge and engagement levels.
  • Follow-Up: Share a summary of key takeaways, along with session materials and recordings, to reinforce learning.

By fulfilling these responsibilities and preparing well-crafted documents, facilitators and trainers can create an enriching and interactive training experience for participants.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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