SayPro Pre-Training Preparation: Set up the physical or virtual training space.

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Here are the tasks to complete for setting up the physical or virtual training space as part of the pre-training preparation:

For Physical Training Space:

Reserve the Training Venue:
- Confirm the booking of the training room or location.
- Ensure the venue is available on the required dates and times.
Set Up the Room:
- Arrange seating to promote interaction and visibility (e.g., round tables, classroom-style seating).
- Ensure the training area is clean, organized, and free of distractions.
Check Technical Equipment:
- Test audio-visual equipment (e.g., projector, microphone, speakers, screens).
- Set up any necessary computers, laptops, or devices.
- Test internet connectivity and ensure backup options if needed (e.g., mobile hotspots).
- Prepare materials for printing (e.g., handouts, slides, participant packets).
Prepare Support Materials:
- Arrange any training supplies (e.g., flipcharts, whiteboards, markers).
- Set up sign-in sheets or name tags for participants.
Ensure Comfort and Accessibility:
- Adjust the room temperature and ensure adequate lighting.
- Ensure the room is accessible for all participants, including those with disabilities (e.g., wheelchair access, ramps).
Provide Refreshments:
- Arrange for any snacks, drinks, or meals, if applicable, and ensure dietary restrictions are considered.

For Virtual Training Space:

Set Up the Virtual Platform:
- Choose the appropriate platform (e.g., Zoom, Microsoft Teams, Google Meet).
- Create the virtual meeting link or event and share it with participants in advance.
- Set up breakout rooms if needed for group activities.
Test Audio and Video:
- Test your microphone, camera, and speakers to ensure clear communication.
- Ensure participants are aware of how to use the platform’s features (e.g., mute/unmute, raise hand, chat function).
Upload Course Materials:
- Ensure that all materials (e.g., syllabus, presentations, documents) are uploaded to the platform or shared via email or cloud storage.
- Provide clear instructions for accessing materials.
Check Internet Connectivity:
- Ensure your internet connection is stable and has a backup plan (e.g., mobile hotspot).
- Check that the platform’s servers are not experiencing issues (if using an external platform).
Prepare Support Materials:
- Test any online tools you’ll be using, such as quizzes, polls, or virtual whiteboards.
- Have resources available for participants in case they face technical issues (e.g., troubleshooting guide, IT support contact).
Conduct a Trial Run:
- Do a trial session before the actual training to troubleshoot any technical issues.
- Ensure any co-hosts or facilitators know how to use the platform and manage participants.
Provide Instructions to Participants:
- Send clear instructions on how to join the virtual session, including the time, meeting link, and login details.
- Encourage participants to test their technology (e.g., sound, video, internet connection) ahead of time.

These tasks will ensure that the training space, whether physical or virtual, is well-prepared and that participants can focus on the content without distractions or technical issues.

SayPro Pre-Training Preparation: Set up the physical or virtual training space.

For Physical Training Space:

For Virtual Training Space:

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