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SayPro Week 2 Task: Organize logistics for upcoming workshops and coordinate with local venues or online platforms for hosting sessions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
📅 SayPro Week 2 Task: Organize Workshop Logistics & Coordinate Hosting Platforms
📍 Department: SayPro Development Royalty SCDR
📌 Objective: Ensure all logistical aspects are in place for the upcoming environmental education workshops, including venue arrangements and online session setup.
✅ Task Breakdown & Responsibilities
1️⃣ Secure Physical Workshop Venues
📌 Deliverable: Confirmed venues for in-person workshops.
📌 Key Actions:
✔ Identify and finalize partnerships with community centers, schools, and eco-friendly venues.
✔ Conduct site visits to assess accessibility, space, and necessary facilities.
✔ Ensure venues align with SayPro’s sustainability mission (e.g., recycling bins, energy-efficient lighting).
✔ Negotiate contracts and agreements with venue providers.
✔ Confirm logistical details: seating arrangements, audio-visual setup, and workshop materials storage.
📅 Deadline: [Mid-Week 2]
👤 Assigned To: [Venue Coordination Team]
2️⃣ Set Up Online Workshop Platforms
📌 Deliverable: Fully functional virtual platforms for remote sessions.
📌 Key Actions:
✔ Choose and set up digital platforms (Zoom, Microsoft Teams, Google Meet, or SayPro’s e-learning portal).
✔ Create a structured schedule for online sessions.
✔ Ensure accessibility features like subtitles, sign language interpretation, and downloadable materials.
✔ Conduct tech testing (audio, video, screen-sharing functions).
✔ Assign moderators and tech support for smooth session execution.
📅 Deadline: [Mid-Week 2]
👤 Assigned To: [Online Workshop Team]
3️⃣ Organize Workshop Materials & Supplies
📌 Deliverable: Ready-to-use educational kits for participants.
📌 Key Actions:
✔ Print and package pamphlets, activity sheets, and fact sheets.
✔ Prepare eco-friendly workshop materials (recycled notebooks, reusable water bottles, biodegradable name tags).
✔ Coordinate delivery logistics for remote participants to receive materials in advance.
✔ Confirm inventory levels and reorder supplies if necessary.
📅 Deadline: [End of Week 2]
👤 Assigned To: [Logistics & Materials Team]
4️⃣ Confirm Speaker & Facilitator Availability
📌 Deliverable: Finalized list of speakers, trainers, and guest facilitators.
📌 Key Actions:
✔ Send event confirmations and session briefs to workshop speakers.
✔ Schedule rehearsals and provide facilitators with necessary materials.
✔ Arrange for guest speakers from environmental organizations, universities, and government agencies.
✔ Assign moderators for Q&A sessions and discussions.
📅 Deadline: [End of Week 2]
👤 Assigned To: [Speaker Coordination Team]
5️⃣ Participant Registration & Communication
📌 Deliverable: Registered participants with clear event instructions.
📌 Key Actions:
✔ Send out final invitations and reminders to registered participants.
✔ Provide clear instructions on venue details or online session links.
✔ Set up a help desk/contact point for inquiries.
✔ Develop and distribute a FAQ document for participants.
📅 Deadline: [End of Week 2]
👤 Assigned To: [Participant Management Team]
📊 Progress Tracking & Weekly Updates
📌 Daily check-ins with task teams to address challenges and ensure smooth execution.
📌 Weekly reports on venue readiness, material preparation, and registration numbers.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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