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SayPro Week 2 Goal: Ensure the sessions are well-organized and ready for the upcoming month’s programming.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
📅 SayPro Week 2 Goal: Ensure Well-Organized Sessions for Next Month’s Programming
📍 Department: SayPro Development Royalty SCDR
📌 Objective: Guarantee that all workshops, venues, and online platforms are fully prepared for smooth execution in the upcoming month.
✅ Key Actions & Steps
1️⃣ Finalize Workshop Schedules & Agendas
📌 Deliverable: Approved schedules for in-person and online workshops.
📌 Key Actions:
✔ Confirm session dates, times, and duration.
✔ Allocate time slots for guest speakers, Q&A sessions, and hands-on activities.
✔ Ensure balanced distribution of topics (e.g., sustainability, conservation, human impact).
✔ Create a master schedule document for facilitators and participants.
📅 Deadline: [Mid-Week 2]
👤 Assigned To: [Program Coordination Team]
2️⃣ Verify Logistics & Technical Readiness
📌 Deliverable: Venues and online platforms fully set up for workshop sessions.
📌 Key Actions:
✔ Conduct venue inspections to ensure proper seating, audio-visual equipment, and accessibility.
✔ Finalize online platform setup (links, logins, tech testing).
✔ Organize technical support teams for troubleshooting during live sessions.
✔ Confirm security and backup plans for virtual workshops.
📅 Deadline: [End of Week 2]
👤 Assigned To: [Logistics & IT Team]
3️⃣ Distribute Educational Materials & Supplies
📌 Deliverable: All participants and facilitators have the required materials.
📌 Key Actions:
✔ Send out digital copies of learning materials for online participants.
✔ Ship physical kits to those attending remotely.
✔ Ensure in-person venues have the necessary printed materials, props, and eco-friendly supplies.
✔ Conduct a final inventory check for workshop resources.
📅 Deadline: [End of Week 2]
👤 Assigned To: [Materials & Distribution Team]
4️⃣ Conduct Final Speaker & Facilitator Briefings
📌 Deliverable: Speakers and facilitators are well-prepared for their sessions.
📌 Key Actions:
✔ Hold briefing meetings to align on content, structure, and audience engagement.
✔ Share finalized workshop agendas and expectations.
✔ Provide speakers with support materials (presentation templates, discussion guides).
✔ Schedule trial runs for interactive sessions.
📅 Deadline: [End of Week 2]
👤 Assigned To: [Speaker & Training Team]
5️⃣ Confirm Participant Attendance & Engagement Strategy
📌 Deliverable: High participant engagement and readiness for sessions.
📌 Key Actions:
✔ Send final confirmations and reminders to registered attendees.
✔ Provide clear instructions on accessing in-person or virtual workshops.
✔ Establish interactive elements (live polls, breakout groups, feedback forms).
✔ Ensure follow-up communication plans are in place (post-workshop surveys, additional resources).
📅 Deadline: [End of Week 2]
👤 Assigned To: [Engagement & Communication Team]
📊 Progress Tracking & Weekly Check-Ins
📌 Daily updates to ensure all preparations stay on schedule.
📌 End-of-week review to identify and address any final gaps before program launch.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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