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SayPro Inventory Tracking Sheet: An Excel or digital document to track inventory levels, orders, and stock movement.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Creating a SayPro Inventory Tracking Sheet is an effective way to manage and monitor the stock levels, orders, and stock movements for SayPro-branded products (like the long sleeve polos). The sheet can help ensure you always have accurate, up-to-date information on product availability, sales, and any upcoming reorders.
Below is an outline of how to set up the SayPro Inventory Tracking Sheet in Excel or a digital document. The inventory sheet can be broken down into key sections that track inventory, orders, stock movement, and more.
Key Components of the SayPro Inventory Tracking Sheet
1. Header Section
At the top of the document, include the following headers for easy reference:
- Product Name: Name of the product being tracked (e.g., SayPro Long Sleeve Polos).
- SKU Number: Stock Keeping Unit (Unique identifier for each product variant).
- Date Updated: Date of the last update.
- Location: Warehouse or location where inventory is stored.
2. Inventory Tracking Table
Columns for Tracking Inventory Data:
| Column Name | Description |
|---|---|
| Product Name | The name of the product (e.g., SayPro Long Sleeve Polo). |
| SKU Number | Unique identifier for each product variant (e.g., SKU1234). |
| Size | Sizes available (S, M, L, XL, etc.). |
| Color | Available colors for the product (e.g., Navy Blue, Charcoal Grey). |
| Starting Inventory | The quantity of products available in stock at the beginning of the tracking period. |
| Stock Received | Number of products received into inventory (e.g., new stock or reorder). |
| Stock Sold | Number of products sold or distributed (e.g., from orders placed). |
| Stock on Hand | The remaining inventory after sales and stock received (calculated automatically). |
| Stock Movement | Movement of stock (e.g., incoming or outgoing stock, transfers). |
| Order Backlog | Pending orders that need to be fulfilled. |
| Reorder Level | The minimum stock level at which a reorder should be placed. |
| Stock Value | Total value of the stock based on unit price (can be calculated). |
Example of Inventory Tracking Table:
| Product Name | SKU Number | Size | Color | Starting Inventory | Stock Received | Stock Sold | Stock on Hand | Stock Movement | Order Backlog | Reorder Level | Stock Value |
|---|---|---|---|---|---|---|---|---|---|---|---|
| SayPro Long Sleeve Polo | SKU1234 | S | Navy Blue | 200 | 50 | 30 | 220 | +50 (received) | 10 | 50 | $4,000 |
| SayPro Long Sleeve Polo | SKU1234 | M | Charcoal Grey | 150 | 0 | 20 | 130 | -20 (sold) | 5 | 40 | $3,200 |
| SayPro Long Sleeve Polo | SKU1234 | L | Black | 100 | 50 | 10 | 140 | +50 (received) | 7 | 30 | $2,800 |
3. Formulas for Automatic Calculations
Some columns should be calculated automatically using Excel formulas for accuracy and efficiency. For example:
- Stock on Hand: This should be calculated by adding the Starting Inventory to the Stock Received and subtracting the Stock Sold:
Stock on Hand = Starting Inventory + Stock Received - Stock Sold - Stock Value: This can be calculated by multiplying the Stock on Hand by the unit price of the product:
Stock Value = Stock on Hand * Unit Price - Reorder Level: A simple threshold, such as setting a minimum stock level (e.g., when stock on hand reaches a set amount, like 50 units, reorder the stock). You can create an alert system in Excel to highlight when stock reaches this level.
4. Additional Sections
You can add these sections for deeper inventory tracking.
A. Order History and Movement:
Track the order details to better manage stock levels.
| Order ID | Customer | Order Date | Product Name | Quantity Ordered | Order Status | Shipped Date | Delivery Date |
|---|---|---|---|---|---|---|---|
| ORD001 | John Doe | 2025-04-01 | SayPro Long Sleeve Polo | 10 | Shipped | 2025-04-02 | 2025-04-05 |
| ORD002 | Jane Smith | 2025-04-02 | SayPro Long Sleeve Polo | 5 | Pending | TBD | TBD |
B. Reorder Tracking
Track when and what products need to be reordered, including supplier information and expected delivery times.
| Product Name | Supplier | Reorder Quantity | Expected Delivery Date | Status |
|---|---|---|---|---|
| SayPro Long Sleeve Polo | ABC Supplier | 200 | 2025-04-10 | Ordered |
| SayPro Long Sleeve Polo | XYZ Supplier | 150 | 2025-04-12 | Pending |
5. Conditional Formatting for Alerts
To make it easier to see when action is needed, you can use conditional formatting in Excel. For example:
- Stock on Hand: Use red highlights to flag when stock falls below the Reorder Level.
- Order Backlog: Highlight pending orders or products waiting to be shipped.
6. Pivot Tables and Reports
For more advanced tracking and analysis, create Pivot Tables to summarize your data. You can track things like:
- Total sales by product or color.
- Stock value per product.
- Low stock alerts.
This will help provide insights into stock performance, sales trends, and reordering needs.
Sample Inventory Tracking Sheet
[Link to Template]
(You can create this in Excel or use Google Sheets for easy sharing and cloud-based updates.)
This SayPro Inventory Tracking Sheet will help keep you organized by maintaining real-time data on your inventory, ensuring that you never run out of stock and can quickly respond to customer demand. You can also adjust it for different products or inventory categories in your business.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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