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Saypro Documents to be Provided by Employees: Any internal feedback or team notes on event improvements.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
✅ Why This Feedback is Important
- Helps identify what worked well and what didn’t
- Reveals operational issues that may not be obvious to upper management
- Encourages continuous improvement in event planning and execution
- Promotes collaboration and shared learning across departments
- Ensures that the voices of staff who directly managed the event are heard
🧾 Who Should Submit This Feedback?
- Team leads or supervisors
- Staff involved in logistics, registration, coordination, tech support, etc.
- Any employees who noticed issues or thought of ways to improve
- Cross-functional teams (e.g., marketing, IT, customer support) who collaborated on event execution
📋 What Should Be Included in the Document?
To be useful and actionable, feedback should be clear, constructive, and specific. Here’s how the document should be structured:
1. Employee/Team Information
- Name of individual or team submitting the feedback
- Role in the event
- Department or unit
- Contact person for follow-up (if a team report)
2. Event Details
- Name and date of the event
- Location (physical or virtual)
- Brief summary of responsibilities or role in the event
3. Observations
Include clear notes on what was observed during the event. Examples:
- Delays in setup or registration
- Technical issues with microphones, projectors, apps, etc.
- Confusion among attendees about directions or schedules
- Gaps in communication between departments
- Issues with catering, transport, signage, etc.
- Any last-minute challenges or bottlenecks
👉 Example:
“Several guests could not find the registration table as it was not clearly marked. This caused a queue and some confusion at the start of Day 1.”
4. Suggestions for Improvement
Provide constructive ideas for how these issues could be avoided or improved in the future.
- Better signage or maps
- Additional support staff during peak times
- Improved coordination between vendors and staff
- Using backup technical equipment
- Earlier rehearsals or tech checks
- Centralized communication channels for live updates
👉 Example:
“In the future, having a printed map of the venue and digital signage near entrances would help guide attendees more smoothly.”
5. What Worked Well
It’s also important to acknowledge what went right, so those practices can be repeated or scaled. Include:
- Efficient registration process
- Helpful tools or systems used
- Positive attendee feedback
- Effective team collaboration
- Smooth vendor coordination
👉 Example:
“The event app was very effective in keeping attendees updated about session changes. Push notifications were especially helpful.”
6. Team Collaboration Notes (Optional)
If teams had internal discussions or quick post-event debriefs, include summaries of those:
- What team members discussed after the event
- Any consensus on improvements
- Shared documents or brainstorm notes
7. Attachments (If Any)
- Screenshots, photos, or annotated images
- Chat logs from internal channels (Slack, Teams, etc.)
- Checklists or process evaluations
- Meeting minutes from team debriefs
📝 Format & Submission Guidelines
- Format: Word document, PDF, or SayPro’s internal feedback form
- File Naming:
TeamName_EventFeedbackReport_MMYYYYorFirstName_LastName_EventFeedback_MMYYYY - Deadline: Submit within 3–5 business days after the event
- Submission: Upload via the SayPro platform or email to the relevant coordinator/HR
🧠 Tip for Employees:
Keep a small notebook or digital note open during the event to jot down issues and ideas as they happen — it makes post-event feedback much easier and more accurate.
Summary:
This feedback document is not just a report — it’s a valuable tool that helps SayPro improve, plan better, avoid past mistakes, and create smoother, more impactful events in the future. All employees are encouraged to be honest, thoughtful, and constructive in their input.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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