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SayPro Documentation: Submit all completed annotated bibliographies in a standardized format on the SayPro website.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

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Written by

Linda Janet Tivane

in

🗂️ SayPro Documentation: Submission of Annotated Bibliographies

🎯 Objective:

To ensure that all annotated bibliographies, once compiled and reviewed, are submitted and stored in a consistent, accessible, and professionally formatted manner on the SayPro website. This supports:

  • Internal knowledge sharing,
  • Public resource access,
  • Transparency in research and development activities.

🔹 Step-by-Step Process

1. Standardized Format Preparation

All annotated bibliographies should follow a uniform template, with:

  • Title Page: Project/Topic Title, Date, Prepared by, SayPro Unit
  • Table of Contents (if over 5 entries)
  • Topic-based Categorization
  • APA-style citations (or another chosen format)
  • Structured annotations with 3 parts: Summary, Evaluation, Relevance

File Format: Submit in PDF (primary) and editable Word format (secondary). Use a SayPro-branded header/footer for final versions.

2. Uploading to the SayPro Website

The upload process typically involves the following:

  1. Log in to the SayPro administrative backend.
  2. Navigate to the “Resources” or “Knowledge Hub” section.
  3. Select the category (e.g., Youth Development, Education, Governance).
  4. Upload the file:
    • Title: Include topic and date (e.g., Youth Skills Training Annotated Bibliography – April 2025)
    • Description: Short summary (2–3 lines) of the bibliography’s content and intended use.
    • Tags: e.g., education, policy, empowerment, Africa
  5. Set access level: Public, Members-only, or Internal Use.
  6. Click Submit/Publish.

Optional: Attach accompanying visuals, source links, or an infographic if available.

3. Documentation Logging

Update the internal SayPro Document Registry (e.g., SharePoint, Google Workspace, Airtable) with:

  • File Name
  • Upload Date
  • Author/Researcher
  • Associated Project
  • Download URL

🔹 Example Structure

📁 Document Name: Inclusive Education in Africa – Annotated Bibliography (SayPro, April 2025)

📄 Contents Sample:

Source: Donohue, D., & Bornman, J. (2014).
Summary: Examines barriers to inclusive education in South Africa…
Evaluation: Peer-reviewed; credible authors; robust qualitative methods…
Relevance to SayPro: Informs disability inclusion modules for SayPro’s teacher training curriculum…

✅ Benefits of SayPro Documentation Process

  • Ensures quality control and brand consistency
  • Centralizes resources for easy retrieval and reuse
  • Enhances visibility of SayPro’s research and policy engagement
  • Fulfills accountability for donor or stakeholder reporting

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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