SayPro Pre-Event Responsibilities Registration and Participant Management Objective: Manage participant registrations and ensure smooth communication.

SayPro Pre-Event Responsibilities

Focus Area: Registration and Participant Management
Objective: Manage participant registrations and ensure smooth, clear communication to facilitate a successful event.

Key Responsibilities:

1. Set Up Registration System
   • Select and configure a suitable registration platform (e.g., Google Forms, Eventbrite, SayPro Portal).
   • Include essential data fields: full name, contact details, organization, dietary needs (if applicable), and any session preferences.
2. Promote Registration
   • Distribute registration link via email, social media, and SayPro website.
   • Set and communicate registration deadlines clearly.
3. Monitor and Track Registrations
   • Maintain a real-time tracker of participant numbers.
   • Ensure participant data is stored securely and complies with data protection policies.
4. Confirm Registrations
   • Send automated or manual confirmation emails upon registration.
   • Include event details: date, time, venue/online access info, and contact for inquiries.
5. Pre-Event Communication
   • Send reminder emails (1 week and 1 day before the event).
   • Provide logistical information, schedules, and expectations.
6. Support and Troubleshooting
   • Respond to participant queries or technical issues during the registration period.
   • Maintain an FAQ or help guide if needed.
7. Prepare Registration List and Materials
   • Generate final list of confirmed participants.
   • Print or digitize sign-in sheets, badges, or attendee packets as necessary.