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SayPro Team Management & Task Delegation: Assign roles to staff, volunteers, and external partners involved in the campaign.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
✅ SayPro Campaign Roles & Responsibilities
🔹 1. Campaign Leadership & Coordination
Campaign Manager (Staff Lead) – [Assigned: Campaign Director or Senior Program Manager]
- Oversees the entire campaign strategy and execution
- Coordinates between teams, approves content and timelines
- Tracks KPIs and makes adjustments as needed
- Leads weekly progress meetings
Assistant Campaign Coordinator – [Assigned: Junior Staff or Intern]
- Supports logistics, scheduling, internal communication
- Maintains project calendar and task tracker
- Assists with donor follow-ups and data collection
🔹 2. Donor Engagement Team
Donor Relations Lead – [Staff Member]
- Manages major donors and repeat donor outreach
- Personalizes donor communication and thank-you messages
- Organizes donor appreciation activities
Volunteer Donor Callers – [5–10 Trained Volunteers]
- Make thank-you and reminder calls to donors
- Encourage recurring donations
- Collect feedback and stories from supporters
CRM & Data Officer – [Staff or Consultant]
- Maintains donor database accuracy
- Tracks donor behavior, manages segmentation
- Generates weekly reports on donor activity
🔹 3. Digital Marketing & Content Team
Digital Marketing Manager – [Staff or External Consultant]
- Designs and executes digital campaign (email + social media)
- Manages ad spend if applicable (Facebook, Google Ads)
- Tracks engagement analytics
Content Creator/Graphic Designer – [External Partner or Freelancer]
- Designs visuals, infographics, and campaign materials
- Produces templates for social media and email
- Ensures brand consistency
Copywriter/Content Writer – [Staff or External]
- Writes compelling campaign messages, social posts, and donor emails
- Develops blog posts, testimonials, press releases
Social Media Coordinator – [Intern or Volunteer]
- Schedules posts, monitors comments/messages
- Engages followers and answers DMs
- Reports on weekly metrics
🔹 4. Website & Tech Team
Web Manager – [Staff or Web Agency]
- Builds and maintains the campaign landing page
- Optimizes donation form UX
- Ensures site is mobile-friendly and tracks conversions
IT/CRM Support – [Technical Staff or Consultant]
- Integrates web, donation platform, and CRM
- Troubleshoots tech issues during live events or spikes
🔹 5. Partnerships & Outreach
Partnership Development Lead – [Senior Staff or Board Member]
- Identifies and negotiates with corporate and community partners
- Develops partnership packages and visibility offers
- Coordinates joint events and promotions
Ambassador & Influencer Liaison – [Volunteer Coordinator or Comms Staff]
- Recruits and supports SayPro ambassadors/influencers
- Provides them with toolkits and updates
- Tracks their campaign contributions
🔹 6. Events & Engagement
Event Coordinator – [Staff or Volunteer]
- Plans virtual or physical launch, mid-campaign, and closing events
- Manages RSVPs, schedules, logistics, and technical setup
- Collects attendee feedback and participation data
Photographer/Videographer – [External Freelancer or Volunteer]
- Captures video testimonials and event footage
- Edits and prepares short videos for social media
- Supports thank-you video at campaign close
🗂 Task Management Tools
- Project Management Software: Trello, Asana, or ClickUp for tracking tasks
- Weekly Team Check-ins: 30-minute updates on KPIs, blockers, and priorities
- Shared Calendar: Google Calendar for event and email scheduling
- Team Drive (e.g., Google Drive or Dropbox): Central hub for all assets, reports, and templates
📌 Summary of Core Teams
| Function | Lead Role | Support Roles |
|---|---|---|
| Campaign Management | Campaign Manager | Assistant Coordinator |
| Donor Engagement | Donor Relations Lead | Call Volunteers, CRM Officer |
| Marketing & Comms | Digital Marketing Manager | Copywriter, Social Media Coordinator, Designer |
| Website & Tech | Web Manager | CRM/IT Support |
| Partnerships | Partnership Lead | Ambassador Liaison |
| Events | Event Coordinator | Photographer/Videographer |
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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