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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Tasks: Set up the event platform for both in-person and virtual attendees.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Tasks – Event Coordination & Participant Support
Goal: Ensure smooth operations for both in-person and virtual components of the event, and help participants navigate the experience seamlessly.
1. Event Platform Setup (In-Person & Virtual)
- Configure and test the virtual event platform (e.g., Zoom, Hopin, Whova):
- Set up live streams, breakout rooms, and chat features
- Upload event agenda, speaker bios, and resources
- Test audio/visual quality and connection stability
- Coordinate in-person setup:
- Arrange signage, check-in stations, presentation equipment
- Ensure accessibility, Wi-Fi access, and venue readiness for hybrid interaction
2. Operational Coordination
- Confirm schedules with speakers, vendors, and staff
- Manage timelines and transitions between sessions
- Monitor for any technical issues and provide live troubleshooting
3. Participant Navigation & Support
- Provide clear guidance through:
- Digital maps or app-based navigation
- Welcome emails with instructions and FAQs
- On-site assistance booths or roaming volunteers
- Respond to attendee questions in real time (chat, helpdesk, info stations)
4. Communication & Coordination
- Maintain real-time communication among team members via group chat or walkie-talkies
- Update participants promptly about any changes or announcements
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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