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SayProApp Courses Partner Invest Corporate Charity Divisions
SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Tasks: Maintain the event schedule and coordinate with speakers and trainers to ensure timely delivery of content.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Tasks – Event Coordination, Technical Support & Speaker Management
Goal: Ensure seamless execution of the event across in-person and virtual components by managing logistics, supporting participants, and maintaining technical and schedule integrity.
1. Event Platform Setup (In-Person & Virtual)
- Set up and test the virtual platform (e.g., Zoom, Hopin, Whova):
- Configure sessions, upload content, and enable interactive tools
- Prepare the in-person venue:
- Arrange signage, tech equipment, and check-in stations
- Ensure internet access and hybrid capabilities are ready
2. Technical System Monitoring
- Ensure all technical systems are functioning:
- Monitor video streaming, audio, screen sharing, and chat tools
- Support speakers and participants with any real-time tech issues
- Test backup systems and connections pre-event
3. Schedule Management & Speaker Coordination
- Maintain the event schedule and session timing
- Coordinate with speakers, trainers, and facilitators to:
- Confirm presentation times and session requirements
- Conduct tech checks and provide platform guidance
- Ensure timely session start and end times
4. Participant Navigation & Support
- Assist attendees with:
- Clear digital and in-person navigation tools (apps, signage, maps)
- Real-time assistance through info desks or online help chat
- Timely updates and reminders for sessions or changes
5. Internal Communication & Contingency Planning
- Maintain live communication with staff and vendors during the event
- Prepare and activate contingency plans for tech or schedule disruptions
- Debrief and log issues post-event for continuous improvement
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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