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SayPro Templates to Use (Provided by SayPro):SayPro Timeline and Reporting Tracker

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Linda Janet Tivane

in

This tool promotes transparency, accountability, performance tracking, and deadline management in alignment with SayPro’s commitment to professional excellence and service delivery.

🗂️ SayPro Timeline and Reporting Tracker Template

Provided by SayPro – For Internal Use: Project & Training Milestone Monitoring

📌 PURPOSE OF THE TEMPLATE

The SayPro Timeline and Reporting Tracker is designed to:

  • Record and track key project deliverables or training milestones
  • Assign responsibilities to team members
  • Establish clear start and end dates for all tasks
  • Monitor progress in real time
  • Flag delays or blockers early
  • Support internal and external reporting obligations

This tracker is especially useful for project managers, training coordinators, QA officers, and any SayPro team involved in multi-phase tasks or deliverable-based programs.

🧩 SECTION A: PROJECT / PROGRAM DETAILS

FieldInformation to Provide
Project / Program Name[e.g., Youth Leadership Development Programme – Eastern Cape]
Project Code[e.g., SAYPRO-PROJ-2025-YLDP]
Project Manager / Coordinator[e.g., Lebo Mokoena]
Department / Division[e.g., Training and Development]
Start Date[e.g., 01 July 2025]
Expected End Date[e.g., 30 September 2025]
Reporting Frequency[e.g., Weekly / Bi-weekly / Monthly]
Version Number[1.0]
Date of Last Update[e.g., 05 June 2025]

🗓️ SECTION B: TIMELINE AND MILESTONE TRACKER

Milestone / TaskAssigned ToStart DateDue DateStatusProgress (%)DependenciesNotes / Risks
Kick-off Meeting with StakeholdersProject Manager01/07/202503/07/2025✅ Completed100%NoneAll stakeholders aligned
Learner Registration & OnboardingAdmin Team04/07/202510/07/2025🔄 In Progress60%Kick-off completeSome learners missing ID documents
Course Material FinalizationContent Developer01/07/202515/07/2025⏳ Not Started0%Kick-off completeSME input delayed
Facilitator TrainingTraining Department12/07/202518/07/2025⏳ Not Started0%Material finalized
Module 1 DeliveryFacilitator Team20/07/202522/07/2025⏳ Not Started0%Learner onboarding + facilitator prep
Progress Report 1 SubmissionProject Coordinator23/07/202525/07/2025⏳ Not Started0%Module 1 complete
Mid-Project Review MeetingPM & Stakeholders15/08/202515/08/2025⏳ Not Started0%Half project duration passedSchedule to be confirmed
Final Report SubmissionQA & PM25/09/202530/09/2025⏳ Not Started0%All tasks completedMust include evaluation summary

Status Key:
✅ Completed | 🔄 In Progress | ⏳ Not Started | ⚠️ At Risk | ❌ Cancelled

📈 SECTION C: REPORTING & DOCUMENT SUBMISSION LOG

Report NameDue DateSubmitted ByDate SubmittedReviewed ByStatusNext Steps / Comments
Kick-off Minutes05/07/2025Project Manager05/07/2025Director✅ ApprovedShared with all teams
Progress Report 125/07/2025Project Coordinator——⏳ Not SubmittedAwaiting completion of Module 1
Risk Log Update31/07/2025Admin Support—Project Manager⏳ Not SubmittedWill include learner dropout trends
Mid-Term Evaluation Form20/08/2025QA Team—Programme Lead⏳ Not SubmittedTool under development
Final Programme Report30/09/2025QA & PM—National Office⏳ Not SubmittedFinal report template in progress

⚠️ SECTION D: RISK & ISSUE TRACKING

Date LoggedRisk / IssueImpact LevelOwnerResolution PlanStatus
05/06/2025Delays in SME input for course contentMediumContent LeadEscalate to manager, request revised deadline🔄 Being Managed
06/06/2025Learners lack digital access for onboardingHighTraining ManagerArrange offline registration options✅ Resolved
07/06/2025Stakeholder availability for mid-term reviewLowProject ManagerSend early calendar invites, confirm two backup dates🔄 In Progress

📝 SECTION E: GENERAL NOTES & COMMENTS

Use this section to record any important observations, lessons learned, client feedback, or planning notes.

  • Learners showed high engagement in orientation.
  • Partner NGO requested more visibility in progress reporting.
  • Consider integrating SayPro LMS usage tutorial as part of onboarding in future projects.

🔁 SECTION F: VERSION CONTROL

VersionDate UpdatedUpdated BySummary of Changes
1.005/06/2025Project ManagerInitial creation of tracker
1.110/06/2025QA CoordinatorAdded reporting log and risk section updates

✅ USAGE INSTRUCTIONS

  • Update this tracker weekly or as major tasks/milestones are completed.
  • Share with the project team, supervisors, and quality assurance leads.
  • Use during project meetings or reviews for status reporting.
  • Archive upon project completion for audit and reference.

🔒 CONFIDENTIALITY NOTICE

This tracker contains internal operational and stakeholder-related data. Unauthorized sharing or use outside SayPro is strictly prohibited without formal approval.

Would you like this timeline tracker formatted in:

  • Excel spreadsheet (with built-in progress bars and drop-down status)
  • Google Sheets for real-time collaboration
  • MS Word format for printable documentation

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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