Your cart is currently empty!
SayProApp Courses Partner Invest Corporate Charity Divisions
SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Tasks:Reach out to facilitators and speakers to confirm their attendance and workshop topics.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Task: Outreach to Facilitators and Speakers
Objective:
To ensure a smooth and well-prepared event by confirming the attendance of all facilitators and speakers and securing details about their workshop topics, session formats, and any special requirements.
Detailed Responsibilities:
1. Identify and Organize Contact Information
- Compile a list of all invited facilitators and speakers with their:
- Full name and title
- Organization or affiliation
- Email address and phone number
- Preferred method of communication
2. Initial Outreach
- Draft and send a formal outreach email or make a phone call to:
- Confirm their participation in the upcoming event
- Express appreciation for their contribution
- Provide key event details (date, location, time, format – in-person/online)
Email should include:
- Event name and purpose
- Preliminary agenda or schedule
- Their assigned time slot (if known)
- Request for confirmation of attendance and session details
3. Confirm Workshop Topics and Session Details
- Ask facilitators/speakers to submit or confirm the following:
- Title and brief description of their workshop or session
- Learning objectives or key takeaways
- Intended audience (youth, professionals, general public, etc.)
- Preferred session format (presentation, panel, interactive workshop)
- Duration and required time slot (if not yet assigned)
4. Collect Support Materials
- Request any additional materials needed for promotion and planning:
- Professional biography (short and long versions)
- High-resolution headshot
- Presentation slides (if applicable)
- Technical or logistical needs (e.g., projector, whiteboard, internet access)
5. Maintain a Confirmation Log
- Track responses using a shared document or spreadsheet:
- Who has confirmed
- Pending responses
- Workshop topic submitted
- Any special requirements or notes
6. Follow-Up Communications
- Send polite reminders to those who have not responded by a set deadline
- Answer any questions or provide clarification about the event
- Offer support for presentation development if needed
7. Final Confirmation Email
- Once attendance and topics are confirmed, send a follow-up email including:
- Final event schedule and their time slot
- Logistics (venue location, check-in procedures, online link if virtual)
- Contact information for event coordination team
- Technical rehearsal schedule (if applicable)
Expected Outcomes:
- All facilitators and speakers are confirmed and committed.
- Clear workshop topics and session descriptions are collected for the event agenda.
- Necessary support materials are prepared in advance.
- Presenters feel informed, supported, and ready to deliver their sessions confidently.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
SayPro – Shop– App – Jobs – Courses – Classified – Agri– School – Health – Events – Corporate – CharityNPO – Staff – Sports
Leave a Reply
You must be logged in to post a comment.