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Here’s a checklist to help you test technology ahead of your event and ensure virtual sessions run smoothly.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

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Written by

Phidelia Dube

in

  1. Platform Check
    • Confirm the virtual event platform (Zoom, Teams, Webex, etc.) is working properly.
    • Test all necessary features (screen sharing, breakout rooms, chat, polls).
  2. Hardware Test
    • Check cameras, microphones, and speakers/headsets.
    • Test audio and video quality from multiple participant devices if possible.
  3. Internet Connection
    • Ensure a stable and strong internet connection.
    • Consider a backup connection if possible.
  4. User Access & Permissions
    • Verify that all users have the correct access links and permissions.
    • Test login credentials and registration processes.
  5. Content Sharing
    • Run through the presentation slides, videos, or demos to ensure they load and play correctly.
  6. Backup Plan
    • Prepare contingency plans in case of tech failure (alternative platform, tech support contact, recorded sessions).
  7. Rehearsal
    • Conduct a full rehearsal with speakers and moderators to simulate the event flow.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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