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Here’s a clear task breakdown for setting up an online platform for virtual participation (e.g., Zoom, Webinar).

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Phidelia Dube

in

Tasks for Setting Up the Online Platform

  1. Select the Platform
    • Choose a suitable platform (e.g., Zoom, Microsoft Teams, Google Meet, Webex).
    • Confirm licensing (e.g., Zoom Pro for longer meetings or webinars).
  2. Create the Event
    • Schedule the meeting or webinar.
    • Set title, date, time, and duration.
    • Enable required features (e.g., registration, Q&A, breakout rooms, waiting room).
  3. Configure Settings
    • Enable/disable participant video and audio on entry.
    • Set up screen sharing permissions.
    • Activate recording (if needed).
    • Choose security settings (e.g., passcode, waiting room, only authenticated users).
  4. Send Invitations
    • Share the join link with participants via email/calendar invite.
    • Include any access codes or instructions.
    • Send reminders 24 hours and 1 hour before the event.
  5. Prepare Tech & Materials
    • Test audio/video devices.
    • Upload presentation materials.
    • Assign co-hosts or moderators.
  6. Run a Test Session
    • Do a dry run to check sound, screen sharing, and timing.
    • Confirm that roles (host, co-host, panelist) are properly assigned.
  7. Monitor During the Event
    • Admit participants.
    • Troubleshoot tech issues.
    • Monitor chat, Q&A, and participation.
  8. Post-Event Tasks
    • Share recording or follow-up materials.
    • Collect feedback (via a form or survey).
    • Review platform analytics or attendance reports.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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