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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
Here’s a detailed template and checklist for Facilitator and Speaker Confirmations to finalize commitments and schedule sessions for SayPro events.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Facilitator and Speaker Confirmation Template
1. Contact Information
- Name: ___________________________
- Email: ___________________________
- Phone Number: ____________________
2. Session Details
- Session Title: ___________________________
- Session Date & Time: _______________________
- Duration: ________________________________
- Format: ☐ In-Person ☐ Virtual ☐ Hybrid
3. Session Description
- Brief summary of session content:
4. Technical Requirements
- Audio/Visual Needs: _______________________________
- Internet/Bandwidth Needs (for virtual): __________________
- Additional Materials (handouts, slides, etc.): _______________
5. Confirmation of Commitment
- Please confirm your participation by replying to this email or signing below:
☐ I confirm my participation as a facilitator/speaker for the session detailed above.
☐ I agree to provide any requested materials by the specified deadline.
☐ I understand the event schedule and will be available for the entire session.
Signature: ________________________ Date: _______________
6. Additional Notes or Requests
Facilitator and Speaker Coordination Checklist
| Task | Status (✓/✗) | Notes |
|---|---|---|
| Contacted speaker/facilitator | Date and method of contact | |
| Received confirmation of participation | Confirmed date & time | |
| Collected session title and description | ||
| Confirmed technical and material needs | AV, slides, handouts, etc. | |
| Sent event schedule and participant info | ||
| Provided reminders before event | Timing and platform details | |
| Arranged for session rehearsal/test | Date/time of tech run-through |
Best Practices
- Follow up 1-2 weeks before the event to confirm readiness.
- Share detailed event agenda and participant demographics.
- Provide contact info for technical support and event coordinator.
- Clarify expectations about session length and audience engagement.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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