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SayPro Coordinate with speakers and facilitators to finalize topics and session content.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Task: Coordinate with Speakers and Facilitators to Finalize Topics and Session Content
1. Purpose
To ensure that every speaker and facilitator is fully prepared and aligned with SayPro’s event goals by collaboratively developing session topics, refining content, and confirming presentation materials ahead of the event. This improves the quality, consistency, and impact of the event’s learning or engagement sessions.
2. Key Activities and Steps
A. Identify and Onboard Speakers and Facilitators
- Confirm Participation: Secure verbal or written commitment from speakers/facilitators.
- Share Event Context: Provide details about the event’s purpose, audience, schedule, and expectations.
- Outline Roles: Clarify whether they will deliver keynotes, lead workshops, moderate panels, or support breakout sessions.
B. Collaborate on Topic Selection
- Align With Event Themes: Ensure proposed topics support the event’s core themes, goals, and audience needs.
- Provide Guidelines: Offer a topic brief or framework with preferred subject areas, learning objectives, and presentation formats.
- Review Proposals: Receive topic proposals or outlines from speakers and provide feedback for alignment and clarity.
C. Finalize Session Content
- Content Review: Work with each speaker to refine their session structure (e.g., introduction, key points, interactive components, conclusion).
- Timing Confirmation: Confirm how long each session will be and ensure the content fits within the time slot.
- Multimedia and Tools: Identify if speakers require slides, videos, polls, or other materials—and ensure they are prepared and tested in advance.
- Handouts/Resources: Collect supplementary materials (e.g., PDFs, readings, links) to be shared with participants.
D. Provide Support and Coordination
- Scheduling Rehearsals: Offer run-throughs or test sessions, especially for virtual speakers.
- Technical Guidance: Ensure speakers are familiar with SayPro’s virtual platform (if applicable) or venue setup (for in-person sessions).
- Speaker Liaison: Assign a SayPro staff member to each speaker to handle questions, logistics, and last-minute support.
3. Communication Methods
- Emails and Phone Calls: For detailed discussions, confirmations, and content sharing.
- Shared Documents: Use Google Docs or similar tools for real-time collaboration on outlines and presentation drafts.
- Virtual Meetings: Schedule video calls to discuss ideas, review presentations, and build rapport.
4. Deliverables
- Finalized session titles and descriptions for the event schedule
- Completed presentation materials submitted by a set deadline
- A shared understanding between SayPro and each speaker of what will be delivered during the session
5. Expected Outcomes
- Clear, relevant, and engaging session content that aligns with event goals
- Confident, well-prepared speakers and facilitators
- Smooth execution of sessions with minimal technical or content issues
- Enhanced learning and satisfaction for participants
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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