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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Participant Information: Name, email, session preferences, dietary restrictions (for in-person attendees), and any other special needs.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Task: Collect and Manage Participant Information
1. Purpose
To gather comprehensive and accurate participant details that will ensure personalized communication, smooth logistical planning, and an inclusive experience for every attendee.
2. Key Information to Collect
| Category | Details to Collect |
|---|---|
| Personal Information | – Full name |
javaCopyEdit – Preferred name (optional)
– Email address
– Phone number (optional but helpful for urgent updates) |
| Session Preferences | – Track or session selections
– Preferred time slots (if applicable)
– Interest in virtual, in-person, or hybrid participation |
| Dietary Restrictions | – Vegetarian, vegan, halal, kosher, gluten-free, allergies (nuts, dairy, etc.)
– Medical dietary needs |
| Special Needs | – Accessibility requirements (e.g. wheelchair access, sign language interpretation)
– Sensory accommodations
– Other requests (e.g. quiet room access, guide assistance) |
| Additional Information| – Emergency contact (for in-person events)
– Consent for photography/video (if applicable)
– Interest in networking opportunities or mentorship |
3. Collection Method
- Online Registration Form via SayPro’s website or event platform
- Use required and optional fields to ensure critical data is collected while allowing flexibility
- Include clear privacy statements about how data will be stored and used
4. Use of Information
- Customize event materials, schedules, and meals based on individual needs
- Provide targeted communication (e.g., session reminders, relevant follow-ups)
- Prepare accommodations and support services for a safe, inclusive experience
5. Expected Outcomes
- A smooth and professional registration process
- Better participant experience through personalization and accessibility
- Enhanced planning and logistical coordination for SayPro event staff
- Increased participant satisfaction and inclusivity
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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