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SayPro Speaker/Facilitator Agreements: To confirm participation and set expectations.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Task: Speaker/Facilitator Agreements
1. Purpose
To formalize the commitment of speakers and facilitators to participate in SayPro events, clearly outlining their roles, responsibilities, and mutual expectations. This ensures professional collaboration and smooth event execution.
2. Key Elements of the Agreement
| Section | Details |
|---|---|
| Participation Confirmation | Speaker/facilitator confirms availability for scheduled sessions and activities. |
| Session Details | Topics, titles, session length, format (lecture, panel, workshop), and any preparatory requirements. |
| Responsibilities | Preparation of materials, timely submission of bios and presentations, attendance at rehearsals or tech checks. |
| Compensation and Expenses | Honorarium (if any), reimbursement policies, or volunteer status. |
| Code of Conduct | Expectations around professionalism, inclusivity, and respectful interaction with participants. |
| Intellectual Property | Rights regarding recorded sessions, use of presentation materials, and permission to share content. |
| Cancellation Policy | Procedures and timelines for cancellation or changes in participation. |
| Confidentiality | Guidelines on sensitive information shared during planning or sessions. |
| Contact Information | Key SayPro staff contacts for coordination and support. |
| Signatures and Dates | Formal signatures from both parties to confirm agreement. |
3. Best Practices for Managing Agreements
- Send agreements early: Provide ample time for review and signature.
- Use clear, straightforward language: Avoid jargon and legalese for better understanding.
- Provide digital signature options: Use platforms like DocuSign or Adobe Sign for efficiency.
- Maintain organized records: Keep copies accessible for event planning and follow-up.
- Follow up with reminders: Ensure timely submission of required materials and adherence to deadlines.
4. Expected Outcomes
- Clear mutual understanding of roles and expectations
- Reduced risk of last-minute cancellations or misunderstandings
- Professional and respectful speaker-facilitator relationships
- Smooth preparation and delivery of event content
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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