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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Complete stakeholder database with contact details and engagement history.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Complete Stakeholder Database
Purpose:
To maintain an organized, centralized, and up-to-date repository of all stakeholders involved with SayPro, including their contact information, roles, and history of engagement. This database supports effective communication, tracking, and relationship management.
Key Components:
1. Stakeholder Profile
- Stakeholder ID (Unique Identifier)
- Full Name
- Organization / Affiliation
- Role / Position (e.g., Educator, Family Member, Government Official)
- Category (Government, Private Sector, Civil Society, Academia, Community, Family, etc.)
- Region / Location
- Contact Details:
- Email Address
- Phone Number
- Postal Address
- Social Media Handles (optional)
- Preferred Communication Method (Email, Phone, In-person, etc.)
2. Engagement History
- Date of Contact/Engagement
- Type of Engagement (Meeting, Webinar, Survey, Email, Phone Call, Forum, Workshop, etc.)
- Purpose of Engagement (e.g., Policy Feedback, Training, Collaboration)
- Summary / Notes of Interaction
- Follow-up Actions Required (Yes/No)
- Follow-up Date
- Responsible Staff Member
3. Participation and Feedback Records
- Records of event attendance
- Feedback submitted (linked to Feedback Collection Forms)
- Surveys completed and results
- Issues raised and responses provided
4. Document Attachments
- Agreements signed (e.g., Confidentiality Agreements)
- Relevant correspondence
- Reports submitted by or about the stakeholder
Functional Features:
- Search & Filter: Quickly find stakeholders by name, category, location, or engagement status.
- Data Export: Export contacts and engagement reports in Excel, CSV, or PDF formats for analysis or reporting.
- Automated Reminders: Notify staff of upcoming follow-ups or scheduled communications.
- Access Control: Role-based permissions to ensure confidentiality and data protection.
- Integration: Ability to link with SayPro website tools, email systems, and reporting dashboards.
Implementation Notes:
- The database can be maintained using platforms like Microsoft Excel for simplicity or a CRM tool such as Salesforce, HubSpot, or a custom-built web application integrated with SayPro’s existing systems.
- Regular data audits should be scheduled to update contact details and engagement records.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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