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Here’s a detailed description for Technology and Platform Setup aligned with your objective.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Phidelia Dube

in

Technology and Platform Setup

Objective: Ensure seamless integration and smooth operation of all technology and online platforms to support virtual or hybrid participation in the event.

Key Responsibilities:

  1. Select and Configure Platforms
  • Choose the appropriate virtual event platform(s) (e.g., Zoom, Microsoft Teams, Hopin) based on event needs and participant accessibility.
  • Set up necessary accounts, event rooms, and breakout sessions ahead of time.
  1. Integrate Registration and Communication Tools
  • Ensure the registration system links smoothly with the virtual platform for easy participant access.
  • Set up automated email reminders and links for joining sessions.
  1. Test Technology Components
  • Conduct thorough tests of audio, video, screen sharing, and interactive features (polls, Q&A, chat).
  • Test internet bandwidth and connectivity for event hosts and key speakers.
  • Run trial sessions or rehearsals with facilitators and tech staff.
  1. Provide Clear Instructions for Participants
  • Create step-by-step guides or tutorial videos on how to join and navigate the virtual platform.
  • Share troubleshooting tips and technical support contact info.
  1. Assign Technical Support Staff
  • Designate a dedicated team to monitor the platform during the event and address technical issues promptly.
  • Ensure support staff are trained to assist speakers, facilitators, and participants.
  1. Backup and Contingency Plans
  • Prepare backup access links or alternative platforms in case of technical failure.
  • Have a communication plan ready for informing participants of changes or disruptions.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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