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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Send confirmation emails and reminders for the event to all registered attendees.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Email Communication Plan for Registered Attendees
1. Confirmation Email (Immediately After Registration)
Purpose:
Confirm the participant’s successful registration and provide essential event details.
Key Elements:
- Greeting and thanks for registering
- Event name, date, time, and location (or online access link)
- Brief agenda or highlights
- Instructions for any pre-event preparations (e.g., downloads, login info)
- Contact details for questions or technical support
- Reminder of the registration deadline or next steps (if applicable)
- SayPro branding and professional closing
Sample Subject Lines:
- “Your Registration for [Event Name] is Confirmed”
- “Welcome to [Event Name]! Here’s What You Need to Know”
2. Reminder Emails
Send reminders at strategic intervals before the event to keep attendees informed and engaged.
Suggested Schedule:
| Timing | Content Focus |
|---|---|
| 1 month before | Reminder of event date, key speakers, agenda highlights, and preparation tips |
| 1 week before | Final agenda, login details (if online), venue directions (if in-person), contact info |
| 1 day before | Day-before reminder with checklist (what to bring, tech tips, start time) |
Additional Tips:
- Include links to update or cancel registration if needed
- Encourage adding the event to calendars (include calendar invite file)
- Use personalized greetings and clear calls-to-action
3. Technical and Support Information (for Online Events)
Include details such as:
- Platform instructions
- Link to a tech check session or FAQ page
- Support contact for any login/connectivity issues
4. Email Templates
If you want, I can draft professional email templates for confirmation and reminders customized for your event.
5. Tracking and Follow-Up
- Use email marketing tools that track open rates and clicks.
- Follow up individually with non-responders or participants who show issues.
- Provide a contact point for last-minute questions or changes.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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