Hosting regular meetings is essential to keep the campaign on track, ensure accountability, and pivot quickly when needed. Here’s a structured plan for hosting effective campaign review meetings at SayPro.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Campaign Review Meetings Plan

1. Meeting Cadence & Duration

Meeting Type	Frequency	Duration	Participants
Weekly Campaign Review	Weekly (e.g. every Monday)	45–60 minutes	Full campaign team
Midweek Check-in (optional)	As needed (e.g. Thursdays)	20–30 minutes	Core leads
Daily Stand-up (if in final week)	Final 5–7 campaign days	10–15 minutes	All hands (brief updates)

2. Weekly Campaign Review – Agenda Template

Duration: 45–60 minutes
Format: Zoom, Google Meet, or in-person

A. Quick Recap (5 mins)

Overall campaign goal vs current performance
Major milestones from the past week

B. Area-Specific Updates (25–30 mins)

Each team lead shares:

Area	Key Questions
Development/Donor Relations	– How many donors/prospects reached?

Total raised this week?
Challenges or delays? |
| Marketing & Comms | – What content went live?
Social/email metrics?
What’s planned next? |
| Volunteers/Advocates | – How many actions taken?
Feedback or support needed? |
| Data & Tech | – Any technical issues?
Website traffic, conversions? |

C. Adjustments (10–15 mins)

What’s underperforming and why?
What actions are we taking to improve?
Any reallocation of resources needed?

D. Recognition & Wrap-Up (5 mins)

Celebrate a team win or highlight a great story
Confirm next actions and assignments

3. Tools to Use

Shared Agenda Doc: Live Google Doc for weekly notes and updates.
Progress Dashboard: Google Sheets or Airtable showing real-time KPIs (donations, engagement, leads).
Task Board: Trello, Asana, or Notion board with color-coded tasks and deadlines.

4. Tips for Effective Meetings

Timebox each section to stay on track.
Rotate facilitators weekly to build team ownership.
Use visuals: charts, graphs, and screenshots to show progress.
End each meeting with clear next steps and ownership (who is doing what by when).

Sample End-of-Meeting Summary Format

🧾Summary – Week 2 Campaign Review

Raised: ZAR 42,000 / Target: ZAR 150,000

New Donors: 61 / Target: 150

Action: Marketing to boost midweek engagement using donor story video.

Next Steps:
• Dev team to call 10 lapsed donors (Assigned: Lindiwe)
• Volunteer team to onboard 5 new community advocates (Assigned: Themba)

Hosting regular meetings is essential to keep the campaign on track, ensure accountability, and pivot quickly when needed. Here’s a structured plan for hosting effective campaign review meetings at SayPro.

Campaign Review Meetings Plan

1. Meeting Cadence & Duration

2. Weekly Campaign Review – Agenda Template

A. Quick Recap (5 mins)

B. Area-Specific Updates (25–30 mins)

C. Adjustments (10–15 mins)

D. Recognition & Wrap-Up (5 mins)

3. Tools to Use

4. Tips for Effective Meetings

Sample End-of-Meeting Summary Format

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