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SayPro Weekly Reports: Generate and submit weekly stock movement and inventory status reports for the SayPro Corporate Branded Clothing office.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

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Written by

Linda Janet Tivane

in

SayPro Weekly Reports: Stock Movement & Inventory Status

Purpose:
The SayPro Weekly Reports serve as essential tools for tracking and reviewing inventory activity related to the SayPro Corporate Branded Clothing line. These reports provide a concise yet comprehensive snapshot of stock movement (sales, returns, reorders) and current inventory levels. The goal is to support informed decision-making, monitor inventory health, and ensure alignment between sales, supply chain, and procurement operations.

Key Components of the Weekly Reports:

  1. Report Overview:
    • Report Title: SayPro Weekly Stock & Inventory Status Report
    • Reporting Period: The specific week covered (e.g., June 24–June 30, 2025)
    • Prepared By: Name and department of the report author
    • Submission Date: Date the report is finalized and submitted
    • Recipients: Corporate Branded Clothing Office and relevant department heads
  1. Section 1: Opening Inventory Snapshot
    • Reflects the starting inventory at the beginning of the week.
    • Includes:
      • Product SKU / Item Code
      • Item Description (e.g., Polo Shirt, Hoodie, Cap)
      • Opening Quantity
      • Storage Location (if applicable)
  1. Section 2: Stock Movement Log
    A detailed breakdown of all inventory movement during the week. Item Code Product Name Sales Qty Returned Qty Reordered Qty Adjustments Notes 00123 Unisex Hoodie 40 2 50 0 Promo sale ended June 28
    • Sales Qty: Units sold during the week (from e-commerce or physical orders)
    • Returned Qty: Items returned by customers and processed back into inventory
    • Reordered Qty: Quantity restocked through reorder processing
    • Adjustments: Corrections due to damage, shrinkage, or manual stock corrections
    • Notes: Context for changes (e.g., high demand due to campaign, damaged stock written off)
  1. Section 3: Closing Inventory Summary
    • Reflects the updated stock levels after accounting for all weekly movements.
    • Columns include:
      • SKU / Item Code
      • Product Name
      • Current Quantity on Hand
      • Stock Status (In Stock, Low Stock, Out of Stock)
      • Reorder Point Status (Below Threshold / Above Threshold)
      • Recommended Action (Reorder / Monitor / No Action Needed)
  1. Section 4: Key Insights and Recommendations
    • Commentary from the inventory manager or preparer on:
      • Notable inventory trends (e.g., surge in hoodie sales)
      • Potential stockouts or overstocked items
      • Reorder needs for the upcoming week
      • Suggestions for stock rotation or promotional adjustments
      • Supplier performance or delivery issues affecting inventory
  1. Section 5: Upcoming Deliveries and Backorders
    • List of expected deliveries due in the next 1–2 weeks
    • Any outstanding or delayed orders, with updated estimated delivery dates
    • Backordered items and their impact on sales or fulfillment
  1. Attachments (if needed):
    • Stock movement exports from inventory management system
    • Supplier invoices or delivery confirmations
    • Images or photos (if any) for damaged or returned goods

Reporting Frequency & Distribution:

  • Frequency: Every Friday or last working day of the week
  • Format: PDF or Excel spreadsheet, depending on internal reporting standards
  • Distribution: Sent to the SayPro Corporate Branded Clothing office, inventory control team, procurement, and relevant department leads

Benefits of the Weekly SayPro Reports:

✅ Proactive Inventory Management:
Allows for quick adjustments to reorders or stock positioning before problems arise.

✅ Operational Visibility:
Provides a clear, up-to-date view of what’s moving, what’s at risk, and what needs attention.

✅ Performance Tracking:
Helps assess how well stock is aligning with demand and supplier deliveries.

✅ Supports Planning:
Feeds into monthly and quarterly reporting, budget forecasting, and production planning.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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