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SayPro Extracting a comprehensive list of SayPro course users using GPT-assisted prompts (with 100 records per prompt for efficiency).

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

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Written by

Itumeleng Malete

in

Objective

You want to extract a large list of users (learners or participants) enrolled in SayPro courses. To manage this efficiently, you will use GPT-assisted prompts to extract the data in chunks of 100 users at a time.

This method is useful if:

  • SayPro doesn’t offer an export/download button.
  • You’re working through a dashboard or interface that allows limited viewing at once.
  • You’re using AI to help interpret and organize raw or semi-structured data (e.g., copying from a table, scraping, etc.).

Assumptions

  • You have access to the SayPro admin or course management dashboard.
  • The dashboard lists user information such as name, email, course name, enrollment date, status, etc.
  • You’re manually or programmatically copying the data into GPT (because GPT can’t directly extract from websites unless connected via an API or plugin).
  • You want to process 100 records per prompt to avoid overwhelming GPT or hitting content size limits.

Step-by-Step Process

Step 1: Access the Course User Data

  1. Log into the SayPro website as an admin or course manager.
  2. Navigate to the Course Management or User Management section.
  3. Open the specific course or area that shows enrolled users.
  4. Make sure the user list includes key data fields (e.g., name, email, course, status).

Step 2: Copy the First 100 Records

  1. Highlight and copy the first 100 rows of user data.
    • If the interface is a table, copy all visible rows at once.
    • Include key details like Name, Email, Course Name, Date Enrolled.
  2. Paste this into GPT with a prompt like: sqlCopyEditI have copied 100 user records from the SayPro course user list. Please help me extract and organize this data into a structured table with the following columns: Full Name, Email Address, Course Name, Enrollment Date, and Status. Here are the records: [Paste the data here]
  3. GPT will extract and present the data in a clean table.

Step 3: Repeat for Next 100 Records

  1. Scroll down or load the next set of users (if paginated or infinite scroll).
  2. Copy the next 100 users.
  3. Use a similar prompt: sqlCopyEditHere are the next 100 SayPro course user records. Please extract them into the same table format as before: [Paste the data here]
  4. Continue repeating this process until all users are extracted.

Step 4: Combine the Results

  • As you go through batches, copy GPT’s table output and paste it into a spreadsheet or document (e.g., Excel, Google Sheets, CSV).
  • After the final batch, you’ll have a full list of users, cleanly formatted and ready for use.

Tips for Efficiency

  • Keep a consistent format when copying data from SayPro, so GPT can reliably extract it.
  • Number your prompts if working in batches (e.g., “Batch 1 of 5”) for easier tracking.
  • Use a shared document to combine all the results if you’re collaborating with a team.
  • If you’re copying from HTML or poorly formatted text, GPT can help clean and standardize it.

Optional: Automating Further

If you want to scale this beyond manual extraction:

  • Ask GPT to generate a script (Python, JavaScript) to scrape data if SayPro allows it.
  • Use GPT to generate bulk email lists, course completion summaries, or analytics from the extracted tables.
  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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