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SayProApp Courses Partner Invest Corporate Charity Divisions
SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
SayPro Tasks:Work closely with community leaders, educators, and facilitators to finalize the event’s agenda.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Task: Work closely with community leaders, educators, and facilitators to finalize the event’s agenda:
SayPro Task: Collaborate with Community Leaders, Educators, and Facilitators to Finalize the Event Agenda
An essential task in ensuring the success and impact of the SayPro event is to work closely and collaboratively with key stakeholders—community leaders, educators, and session facilitators—to finalize a well-rounded, engaging, and inclusive agenda. This task involves more than just scheduling; it’s about thoughtfully curating content, aligning it with SayPro’s mission and values, and making space for voices across generations and backgrounds to be heard.
This collaborative planning process ensures that the event reflects the collective wisdom, diversity, and shared vision of the SayPro Jewish School community and its extended network.
Purpose of the Task
- To leverage the experience and insights of trusted leaders and educators who understand the needs of the community
- To ensure that all workshops, discussions, and activities align with SayPro’s goals, including personal growth, leadership development, cultural enrichment, and community-building
- To maintain balance and flow across learning sessions, spiritual practice, and social interaction
- To foster co-ownership and shared responsibility for the event’s success among collaborators
Key Responsibilities Involved
1. Identify and Engage Key Collaborators
- Create a working list of educators, rabbis, facilitators, alumni, parents, and youth leaders who will contribute to planning or leading parts of the event
- Reach out with clear invitations outlining:
- The purpose of the event
- Specific areas where their input or leadership is needed
- Expected timelines and deliverables
2. Facilitate Planning Meetings
- Host one or more collaborative meetings (in-person or via video conference) to:
- Gather ideas and input on session topics, formats, and themes
- Discuss timing, participant needs, and resource requirements
- Align on shared goals and responsibilities
- Provide agenda templates, discussion guides, or past examples to guide productive conversations
3. Review and Refine Session Proposals
- Collect session outlines or workshop proposals from facilitators
- Review each submission for clarity, alignment with event goals, age-appropriateness, and logistical feasibility
- Offer support or feedback to refine session content, structure, and engagement strategies
4. Ensure a Balanced and Inclusive Program
- Confirm that the agenda reflects:
- A variety of learning styles (interactive, reflective, visual, auditory)
- Age diversity and generational engagement
- Cultural inclusivity and accessibility
- A mix of serious and lighthearted sessions
- Time for spiritual reflection, community fellowship, and open dialogue
5. Finalize and Document the Agenda
- Compile all confirmed sessions, including:
- Titles, descriptions, facilitator names, and time slots
- Room or platform assignments (for in-person and online formats)
- Materials or tech needs per session
- Share the final draft with all facilitators and internal staff for review and approval
- Prepare a public-facing version of the agenda to be shared with participants prior to the event
Communication and Follow-Up
- Maintain regular communication with collaborators via email, calls, or shared documents (e.g., Google Docs or planning boards)
- Send reminders about deadlines for session materials, bios, and equipment requests
- Offer support in the form of templates, coordination with tech staff, or co-facilitation if needed
- Host a final pre-event briefing to walk through the agenda, address last-minute changes, and confirm logistics
Expected Outcomes of This Task
By working closely with community leaders, educators, and facilitators, SayPro will:
- Create a rich, diverse, and well-balanced agenda that speaks to the needs and values of its participants
- Build strong partnerships and mutual respect between staff and contributors
- Ensure quality, cohesion, and professionalism across all sessions and experiences
- Model collaborative leadership and a shared investment in the community’s success
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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