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SayPro Event Schedule: Finalized event agenda with session timings, facilitators, and locations (both virtual and in-person).

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

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Written by

Linda Janet Tivane

in

SayPro Event Schedule

The finalized SayPro event schedule serves as the central framework for participants, facilitators, and staff. It provides a clear, accessible overview of the entire program—outlining when each session occurs, who is leading it, and where (both physically and virtually) participants should be. A well-structured event schedule ensures smooth coordination, maximizes engagement, and helps attendees plan their day with confidence.

Overview of the Schedule Content

Each entry in the SayPro event schedule will include the following details:

  • Time Slot: Start and end time for each session
  • Session Title: Clear, engaging name for the session or activity
  • Description: A brief summary of the session purpose and what attendees can expect
  • Facilitator(s): Names and brief bios (optional) of those leading the session
  • Location: Physical room name/number OR virtual platform link (Zoom, Teams, etc.)
  • Session Type: Workshop, panel, breakout, group reflection, social, etc.
  • Audience: All participants, specific age groups, educators, first-timers, etc.
  • Access Notes: Notes on whether the session will be recorded, translated, captioned, or requires prior sign-up

Sample SayPro Event Schedule Layout

🕗 Day 1: SayPro Opening Day – Community, Identity, and Connection

TimeSession TitleFacilitator(s)LocationDetails
9:00–9:30 AMWelcome & Opening BlessingSayPro Director + Rabbi Tamar L.Main Hall / Zoom WebinarKick-off remarks, community blessing, and program overview
9:30–10:30 AMKeynote: Jewish Leadership in ActionLeah Cohen, Jewish EducatorMain Hall / Zoom WebinarExploring modern Jewish leadership rooted in tradition
10:30–11:00 AMCoffee & Community Meet-UpAll attendeesCourtyard / Breakout RoomsInformal mingling by interest group or region
11:00–12:00 PMWorkshop Block A (Select one):
✦ Leading with Jewish ValuesAvi SteinRoom 101 / Breakout 1Interactive session on leadership through Torah values
✦ Youth Voices in Community BuildingRachel Azulai + Teen PanelRoom 102 / Breakout 2Teen-led session on shaping Jewish communal spaces
12:00–1:00 PMLunch (Kosher options available)–Dining Hall / Personal BreakIncludes vegetarian, gluten-free, and allergy-friendly meals
1:00–2:00 PMInteractive Dialogue CirclesSayPro Staff & Peer MentorsCircle Spaces / BreakoutsGuided reflection on personal journeys and belonging
2:00–3:15 PMWorkshop Block B (Select one):
✦ Storytelling for ChangeDavid RosnerRoom 201 / Breakout 3Sharing lived experiences through narrative practice
✦ Digital Tools for Jewish OrganizingTamar Ben-David (Tech Specialist)Lab A / Breakout 4Intro to community-building using online platforms
3:15–3:30 PMWellness Break–Meditation Room / Open ZoomSelf-guided or facilitated mindfulness
3:30–4:30 PMLeadership Networking HourModerated by SayPro alumniLounge / Speed NetworkingMatching participants by interests and goals
4:30–5:00 PMDaily Reflection & Group ClosingSayPro TeamMain Hall / Zoom Main RoomGratitude sharing, highlights, and announcements

Additional Notes

✅ Virtual Participation Instructions

  • All Zoom links will be emailed prior to the event and posted on the SayPro event page.
  • Breakout rooms will be assigned automatically based on session selection during registration.
  • Closed captioning and ASL interpretation available for all main sessions.

✅ In-Person Logistics

  • Room assignments will be displayed on signage at the venue.
  • A SayPro volunteer help desk will be stationed at the entrance throughout the day.
  • Printed copies of the schedule and maps will be available at registration check-in.

Benefits of a Finalized, Detailed Schedule

  • Ensures clarity and preparedness for all participants
  • Helps facilitators manage time and content delivery smoothly
  • Supports accessibility and inclusion for participants with different needs
  • Enhances community building by promoting intentional networking and reflection opportunities
  • Reduces confusion or logistical errors during the event

Closing Note

A clear and thoughtfully structured schedule reflects SayPro’s commitment to organization, inclusivity, and participant-centered programming. By sharing the schedule in advance and providing multiple formats (digital, printable, mobile-friendly), we ensure that all attendees—whether joining virtually or in person—are empowered to engage fully in every part of the experience.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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