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A clear and detailed task description for that responsibility.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Phidelia Dube

in

Task: Reach Out to Speakers and Facilitators to Confirm Participation and Finalize Session Topics

Objective: Ensure all invited speakers and facilitators are confirmed for the event and collaboratively finalize the content and focus of their sessions to align with SayPro’s goals.

Key Steps:

  1. Prepare Outreach Communications:
    • Draft personalized emails or messages to each speaker and facilitator, including event details, proposed session times, and preliminary topics.
    • Clearly outline expectations, deadlines, and the importance of their role in the event’s success.
  2. Confirm Availability:
    • Contact each individual to confirm their participation and commitment to the event date(s).
    • Address any scheduling conflicts or questions promptly.
  3. Collaborate on Session Topics:
    • Discuss and finalize session topics, objectives, and formats with each speaker/facilitator.
    • Ensure the content aligns with the overall event themes and engages the target audience.
  4. Gather Additional Information:
    • Request any required materials, technical needs, or special accommodations from speakers and facilitators.
    • Collect bios and headshots for promotional and event materials.
  5. Document Agreements:
    • Keep a record of confirmations, finalized topics, and any agreed-upon changes for reference and planning.
    • Share updated session details with the event team.

By systematically reaching out and confirming with all key contributors, SayPro can ensure a well-coordinated and content-rich event.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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