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SayProApp Courses Partner Invest Corporate Charity Divisions
SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
A detailed and professional description for the task.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Logistics Coordination for In-Person and Virtual Participation
Objective: Ensure seamless logistical arrangements for both in-person and virtual attendees to provide a cohesive and high-quality event experience.
Task Description:
- In-Person Logistics:
- Coordinate venue setup, including seating, signage, registration desks, audio-visual equipment, and accessibility accommodations.
- Manage on-site registration, materials distribution, catering, and directional support.
- Liaise with venue staff and vendors to ensure readiness and resolve any facility-related issues promptly.
- Virtual Logistics:
- Set up and test virtual platforms (e.g., Zoom, MS Teams, SayPro, etc.), ensuring links, breakout rooms, and presenter access are in place.
- Provide virtual participants with clear instructions on accessing sessions, using platform features, and troubleshooting common issues.
- Monitor chat, Q&A, and technical support channels to assist attendees during the event.
- Hybrid Integration:
- Align the experience for both in-person and virtual participants, ensuring simultaneous access to content, engagement activities, and communication.
- Support presenters with tools and equipment needed to deliver sessions effectively to both audiences.
- Contingency Planning:
- Prepare backup plans for technical or logistical issues, including alternative links, replacement equipment, or staff reassignments.
- Team Coordination:
- Assign roles and responsibilities for staff and volunteers to cover all logistical areas and provide real-time support.
Effective coordination of both physical and virtual logistics ensures a professional, inclusive, and smooth-running event for all participants.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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