Your cart is currently empty!
SayProApp Courses Partner Invest Corporate Charity Divisions
SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
A detailed guide to managing the Event Platform Details for your SayPro event, focusing on ensuring all virtual platforms are set up, tested, and ready for seamless use.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Event Platform Details
Objective: Ensure all virtual platforms for interviews, workshops, and networking sessions are fully prepared, functional, and accessible to all participants.
1. Platform Selection and Setup
| Event Type | Recommended Platform | Key Features Needed |
|---|---|---|
| Workshops | Zoom / Microsoft Teams | Screen sharing, chat, breakout rooms |
| Virtual Interviews | Zoom / Google Meet | One-on-one meetings, waiting room, recording |
| Networking Sessions | Zoom / Remo / Airmeet | Breakout rooms, speed networking, group chat |
2. Technical Setup Tasks
Create All Virtual Rooms/Links
- Schedule each session in advance and generate access links.
- Use consistent naming conventions (e.g., “SayPro_Resume_Workshop_June24”).
Enable Key Features
- Waiting Room: For interviews or private sessions.
- Breakout Rooms: For networking or group activities.
- Recording (if permitted): For review and evaluation.
- Live Chat and Q&A: To enhance engagement.
Test Functionality
- Host trial runs with SayPro staff or facilitators.
- Test screen sharing, audio/video quality, and file sharing.
Assign Co-Hosts
- Co-hosts should be assigned to manage waiting rooms, mute/unmute, share screens, and assist attendees.
3. Access and Security
- Set passwords for sessions if needed.
- Enable registration where appropriate (especially for workshops).
- Limit sharing of links to registered participants only.
4. Distribute Access Details to Participants
- Students & Employers:
- Send session links with joining instructions 2–3 days in advance.
- Include platform tips, required apps, and troubleshooting tips.
- Facilitators & Interviewers:
- Provide moderator rights, session scripts, and backup links.
- Share session run sheets with clear roles and timelines.
5. Technical Support Preparation
- Designate a Support Team:
- Available during all live sessions to assist with login, audio/video issues.
- Create a Support Contact Sheet:
- List of tech contacts (phone, WhatsApp, email) for real-time help.
- Have Backup Links/Rooms Ready:
- In case a session fails, redirect participants to a backup Zoom or Teams link.
6. Post-Event Platform Review
- Review platform analytics (attendance, engagement).
- Check chat logs or Q&A for unanswered questions or follow-up needs.
- Note any technical issues for future improvement.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
SayPro – Shop– App – Jobs – Courses – Classified – Agri– School – Health – Events – Corporate – CharityNPO – Staff – Sports
Leave a Reply
You must be logged in to post a comment.