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A detailed task description for ensuring facilitators are fully equipped for their sessions at SayPro.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Task: Ensure Facilitators Have Access to Resources, Materials, and Necessary Technology
Objective: Guarantee that all facilitators are fully prepared and supported with the tools, materials, and technology they need to lead successful and engaging sessions.
Key Steps:
- Inventory Session Needs:
- Confirm with each facilitator what specific resources they require (e.g., printed handouts, presentation slides, markers, flip charts, projectors).
- Identify any digital needs for virtual or hybrid sessions (e.g., Zoom access, screen-sharing capabilities, video playback, polling tools).
- Distribute Materials in Advance:
- Share finalized handouts, worksheets, or presentation files with facilitators at least 3–5 days before the event.
- Ensure all content is formatted correctly and aligned with SayPro branding and accessibility standards.
- Provide Technology Access and Training:
- Ensure facilitators have access to necessary platforms (e.g., Zoom links, shared drives, or SayPro’s event tech system).
- Offer short tech checks or walkthroughs for those unfamiliar with the tools.
- Confirm that they understand how to use tools like breakout rooms, slideshows, virtual whiteboards, or hybrid equipment.
- Coordinate In-Person Setup:
- For in-person sessions, confirm that the correct equipment is in place in each room (e.g., laptop hookups, microphones, HDMI cables, etc.).
- Provide tech support staff on-site or virtually during the event to troubleshoot any issues.
- Create a Facilitator Resource Hub:
- Set up a centralized digital folder or dashboard containing:
- Session agenda and timing
- Participant list or overview (as applicable)
- Venue or platform instructions
- Contact info for event staff and tech support
- Any shared content or reference materials
- Set up a centralized digital folder or dashboard containing:
- Conduct Final Checks:
- Follow up with each facilitator 1–2 days before the event to ensure they have everything they need and feel confident.
- Encourage questions or last-minute requests.
By ensuring facilitators are fully equipped and supported, SayPro enables smooth, professional sessions that reflect the quality and care behind the event.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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