Author: Phidelia Dube

Objective:

Evaluate the success of the event and gather actionable insights to improve future events.

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Event Evaluation & Feedback Collection Plan

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1. Define Evaluation Criteria

• Attendance and Participation Rates: Number of students, employers, and other stakeholders who participated.
• Satisfaction Levels: Overall satisfaction with event organization, content, and experience.
• Goal Achievement: Did the event meet its objectives (e.g., internship placements, quality of networking)?
• Technical Performance: Ease of use and reliability of virtual/in-person platforms.
• Engagement Quality: Interaction levels during workshops, interviews, and networking.
• Support Services: Effectiveness of communication, technical help, and follow-ups.

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2. Develop Feedback Tools

• Surveys
  • Create separate short surveys for students, employers, and staff.
  • Use a mix of quantitative (Likert scales) and qualitative (open-ended) questions.
  • Example questions:
    • “How satisfied were you with the event overall?”
    • “What worked well?”
    • “What could be improved?”
    • “Any additional comments or suggestions?”
• Focus Groups or Interviews (optional)
  • Conduct follow-up discussions with select participants for deeper insights.

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3. Distribute Feedback Requests

• Send out surveys promptly after the event (within 24–48 hours).
• Use email with clear instructions and a deadline (e.g., 1 week).
• Consider incentives to boost response rates (e.g., prize draws).

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4. Collect and Analyze Data

• Compile survey results and organize qualitative feedback.
• Identify key themes, strengths, and areas needing improvement.
• Compare outcomes against pre-event goals and KPIs.

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5. Report Findings

• Prepare a comprehensive evaluation report including:
  • Summary of data and key takeaways
  • Recommendations for improvements
  • Success stories or highlights
• Share the report with stakeholders (organizers, sponsors, employers, and career services).

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6. Plan for Improvements

• Use feedback to refine future event planning:
  • Adjust timing, format, or content based on participant preferences
  • Enhance technical support or communication channels
  • Improve participant preparation and follow-up procedures

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Objective:

Help students reflect on their internship performance and equip them with strategies to get the most out of their internship experience.

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Steps to Provide Feedback and Guidance

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1. Collect Internship Feedback

• Request Feedback from Employers
  • Gather evaluations on student performance, strengths, and areas for improvement.
  • Use standardized forms or informal notes.
• Encourage Student Self-Assessment
  • Have students complete a reflection survey about their roles, challenges, and achievements.
  • Prompt them to identify skills developed and areas they want to grow.

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2. Schedule Feedback Sessions

• Arrange one-on-one or small group meetings with students to discuss feedback.
• Use these sessions to:
  • Review employer feedback.
  • Discuss student reflections.
  • Address questions or concerns.

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3. Provide Guidance on Maximizing Internship Experiences

Key Topics to Cover:

• Setting Goals and Expectations
  • Encourage students to set clear, achievable goals for their internship duration.
  • Emphasize the importance of proactively seeking responsibilities.
• Building Professional Relationships
  • Advise on networking within the organization (mentors, team members).
  • Encourage seeking regular feedback from supervisors.
• Developing Skills and Learning Opportunities
  • Promote continuous learning—attend trainings, ask questions, and volunteer for projects.
  • Highlight the value of observing workplace culture and communication styles.
• Effective Communication
  • Stress the importance of clear, professional communication.
  • Encourage regular check-ins with supervisors.
• Reflecting and Documenting
  • Suggest keeping a journal or portfolio of accomplishments and challenges.
  • Use these reflections for future resumes, interviews, and career planning.
• Navigating Challenges
  • Provide strategies for problem-solving, managing workload, and handling feedback constructively.

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4. Share Resources

• Provide guides, checklists, or tip sheets on:
  • Internship best practices
  • Professional development resources
  • Time management and productivity

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5. Encourage Continued Engagement

• Invite students to join alumni or professional networks related to their field.
• Promote career center services for resume updates, interview prep, and job searching after internships.

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Objective:

Help students reflect on their internship performance and equip them with strategies to get the most out of their internship experience.

---

Steps to Provide Feedback and Guidance

---

1. Collect Internship Feedback

• Request Feedback from Employers
  • Gather evaluations on student performance, strengths, and areas for improvement.
  • Use standardized forms or informal notes.
• Encourage Student Self-Assessment
  • Have students complete a reflection survey about their roles, challenges, and achievements.
  • Prompt them to identify skills developed and areas they want to grow.

---

2. Schedule Feedback Sessions

• Arrange one-on-one or small group meetings with students to discuss feedback.
• Use these sessions to:
  • Review employer feedback.
  • Discuss student reflections.
  • Address questions or concerns.

---

3. Provide Guidance on Maximizing Internship Experiences

Key Topics to Cover:

• Setting Goals and Expectations
  • Encourage students to set clear, achievable goals for their internship duration.
  • Emphasize the importance of proactively seeking responsibilities.
• Building Professional Relationships
  • Advise on networking within the organization (mentors, team members).
  • Encourage seeking regular feedback from supervisors.
• Developing Skills and Learning Opportunities
  • Promote continuous learning—attend trainings, ask questions, and volunteer for projects.
  • Highlight the value of observing workplace culture and communication styles.
• Effective Communication
  • Stress the importance of clear, professional communication.
  • Encourage regular check-ins with supervisors.
• Reflecting and Documenting
  • Suggest keeping a journal or portfolio of accomplishments and challenges.
  • Use these reflections for future resumes, interviews, and career planning.
• Navigating Challenges
  • Provide strategies for problem-solving, managing workload, and handling feedback constructively.

---

4. Share Resources

• Provide guides, checklists, or tip sheets on:
  • Internship best practices
  • Professional development resources
  • Time management and productivity

---

5. Encourage Continued Engagement

• Invite students to join alumni or professional networks related to their field.
• Promote career center services for resume updates, interview prep, and job searching after internships.

---

---

Objective:

Help students reflect on their internship performance and equip them with strategies to get the most out of their internship experience.

---

Steps to Provide Feedback and Guidance

---

1. Collect Internship Feedback

• Request Feedback from Employers
  • Gather evaluations on student performance, strengths, and areas for improvement.
  • Use standardized forms or informal notes.
• Encourage Student Self-Assessment
  • Have students complete a reflection survey about their roles, challenges, and achievements.
  • Prompt them to identify skills developed and areas they want to grow.

---

2. Schedule Feedback Sessions

• Arrange one-on-one or small group meetings with students to discuss feedback.
• Use these sessions to:
  • Review employer feedback.
  • Discuss student reflections.
  • Address questions or concerns.

---

3. Provide Guidance on Maximizing Internship Experiences

Key Topics to Cover:

• Setting Goals and Expectations
  • Encourage students to set clear, achievable goals for their internship duration.
  • Emphasize the importance of proactively seeking responsibilities.
• Building Professional Relationships
  • Advise on networking within the organization (mentors, team members).
  • Encourage seeking regular feedback from supervisors.
• Developing Skills and Learning Opportunities
  • Promote continuous learning—attend trainings, ask questions, and volunteer for projects.
  • Highlight the value of observing workplace culture and communication styles.
• Effective Communication
  • Stress the importance of clear, professional communication.
  • Encourage regular check-ins with supervisors.
• Reflecting and Documenting
  • Suggest keeping a journal or portfolio of accomplishments and challenges.
  • Use these reflections for future resumes, interviews, and career planning.
• Navigating Challenges
  • Provide strategies for problem-solving, managing workload, and handling feedback constructively.

---

4. Share Resources

• Provide guides, checklists, or tip sheets on:
  • Internship best practices
  • Professional development resources
  • Time management and productivity

---

5. Encourage Continued Engagement

• Invite students to join alumni or professional networks related to their field.
• Promote career center services for resume updates, interview prep, and job searching after internships.

---

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Task: Send Confirmation Emails to Students

Purpose: Ensure students receive all necessary placement details and instructions to prepare effectively.

Key Elements to Include in the Email:

• Confirmation of placement (position, company name, start date, and location)
• Reporting time and contact person details
• Required documents or materials to bring
• Dress code or any other preparation tips
• Instructions for whom to contact with questions
• Any links to onboarding portals or additional resources

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Sample Confirmation Email:

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Subject: Confirmation of Your Placement Details – [Company Name]

Dear [Student Name],

Congratulations! We are pleased to confirm your placement with [Company Name] as a [Job Title], starting on [Start Date].

Please find the important details below to help you prepare:

• Reporting time and location: [Time, Address, Contact Person]
• Documents to bring: [List]
• Dress code: [Details]
• Additional instructions: [Any other info]

If you have any questions or need further assistance, feel free to contact us at [Contact Email/Phone].

We wish you the best of luck and are confident you will have a valuable experience.

Best regards,
[Your Name]
[Your Position]
[Organization Name]

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Objective:

Confirm internship placements and ensure all parties have the necessary information for next steps.

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Post-Event Follow-Up Tasks

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1. Follow-Up Communication

• Send Thank-You Messages
  • To employers: Appreciate their participation and partnership.
  • To students: Thank them for attending and engaging.
• Confirm Internship Placements
  • Reach out to employers to verify which students have been selected.
  • Notify students of their placement status promptly.
• Provide Next Steps Information
  • Share internship start dates, work schedules, and supervisor contacts.
  • Include any paperwork or onboarding instructions needed.

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2. Documentation & Tracking

• Update Internship Database
  • Record confirmed placements with all relevant details.
  • Track students who still need placement or follow-up.
• Distribute Offer Letters or Confirmation Emails
  • Ensure official communication from employers reaches students.
  • Assist with any missing documentation or clarifications.

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3. Support and Troubleshooting

• Offer Support Channels
  • Provide contact info for questions or concerns about the placement.
  • Schedule check-in calls or emails to monitor internship progress.

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4. Gather Feedback

• Send Surveys
  • To employers: About the recruitment process and quality of candidates.
  • To students: About their experience and preparedness.
• Analyze Feedback
  • Identify successes and areas for improvement for future events.

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Tasks: Set Up Virtual Networking Sessions & Guide Students

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1. Planning & Setup

• Choose the Virtual Platform
  Select a platform that supports breakout rooms and easy moderation (e.g., Zoom, Microsoft Teams).
• Schedule Sessions
  Set date(s) and time(s) considering student and employer availability.
• Invite Employers & Professionals
  Send invitations with event details and expectations.
• Create a Session Agenda
  Include welcome remarks, brief instructions, breakout networking rounds, and wrap-up.
• Set Up Virtual Rooms
  Prepare breakout rooms by industry or random grouping based on the chosen format.

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2. Student Preparation

• Develop a Networking Guide
  Provide tips on how to introduce themselves, ask questions, and follow up.
• Host a Prep Session or Share Materials
  Run a quick training on virtual networking etiquette and conversation starters.
• Share a List of Attending Employers
  Include company info and professional roles to help students prepare questions.

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3. Facilitation During the Event

• Welcome and Set Expectations
  Briefly explain the session format, timing, and etiquette.
• Moderate the Session
  Manage breakout room rotations and timing.
• Provide Real-Time Support
  Help with technical issues or conversation flow as needed.
• Encourage Active Participation
  Remind students to take notes and exchange contact info where appropriate.

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4. Post-Session Follow-Up

• Send a Thank-You Email
  Include key takeaways, contact lists (if permitted), and next steps.
• Encourage LinkedIn Connections
  Remind students to connect professionally with contacts made.
• Collect Feedback
  Survey both students and employers to improve future sessions.

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Objective: Foster Meaningful Conversations and Lasting Connections Between Employers and Students

To maximize the impact of the event, we will implement strategies to encourage authentic dialogue and relationship-building between employers and students. This includes:

• Facilitating structured networking sessions designed to spark in-depth conversations
• Providing conversation starters and guidance to help participants engage confidently
• Creating opportunities for follow-up interactions, such as mentorship matching or informational interviews
• Encouraging employers to share insights on career paths, industry trends, and skills needed
• Collecting feedback to measure the quality and impact of these connections

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Tasks: Set Up Virtual Networking Sessions & Guide Students

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1. Planning & Setup

• Choose the Virtual Platform
  Select a platform that supports breakout rooms and easy moderation (e.g., Zoom, Microsoft Teams).
• Schedule Sessions
  Set date(s) and time(s) considering student and employer availability.
• Invite Employers & Professionals
  Send invitations with event details and expectations.
• Create a Session Agenda
  Include welcome remarks, brief instructions, breakout networking rounds, and wrap-up.
• Set Up Virtual Rooms
  Prepare breakout rooms by industry or random grouping based on the chosen format.

---

2. Student Preparation

• Develop a Networking Guide
  Provide tips on how to introduce themselves, ask questions, and follow up.
• Host a Prep Session or Share Materials
  Run a quick training on virtual networking etiquette and conversation starters.
• Share a List of Attending Employers
  Include company info and professional roles to help students prepare questions.

---

3. Facilitation During the Event

• Welcome and Set Expectations
  Briefly explain the session format, timing, and etiquette.
• Moderate the Session
  Manage breakout room rotations and timing.
• Provide Real-Time Support
  Help with technical issues or conversation flow as needed.
• Encourage Active Participation
  Remind students to take notes and exchange contact info where appropriate.

---

4. Post-Session Follow-Up

• Send a Thank-You Email
  Include key takeaways, contact lists (if permitted), and next steps.
• Encourage LinkedIn Connections
  Remind students to connect professionally with contacts made.
• Collect Feedback
  Survey both students and employers to improve future sessions.

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Objective:

Offer students the opportunity to interact with employers and professionals in informal settings to build connections, gain insights, and enhance their career readiness.

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Key Components of Successful Networking Sessions

1. Format & Structure Options

• Open Networking Mixer: Casual drop-in with light refreshments or virtual breakout rooms.
• Industry-Specific Roundtables: Group students by interest (e.g., tech, healthcare, business) for targeted conversations.
• Speed Networking: Timed interactions between students and professionals, rotating every few minutes.
• Panel + Networking: Begin with a short panel or Q&A, followed by free-form networking.

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2. Planning Tasks

Task	Details
Set Goals	Clarify outcomes (e.g., exposure to roles, internship opportunities, professional etiquette).
Choose a Format	In-person, virtual, or hybrid. Select layout/platform accordingly.
Invite Professionals	Target alumni, local employers, and partners from various industries.
Prepare Students	Offer prep sessions or tip sheets on how to network effectively.
Design the Space	Use name tags, table signs, or breakout rooms to organize conversations.
Promote the Event	Use email, social media, and campus groups. Highlight employer participation.
Moderate and Facilitate	Have staff or volunteers guide the flow, introduce participants, and keep energy high.

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3. Conversation Starters & Support Materials

Provide students with:

• Conversation starters (e.g., “What skills are most valued in your role?”)
• Networking etiquette tips (e.g., handshakes, virtual engagement, thank-you follow-ups)
• A list of attending employers and their industries

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4. Post-Event Follow-Up

• Encourage students to send thank-you notes or LinkedIn connection requests.
• Share a post-event resource email with:
  • Employer contact list (if allowed)
  • Reflection prompts or next steps
  • Career center services
• Collect feedback from students and employers to improve future sessions.

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