Author: Phidelia Dube

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Action Step: Coordinate Workshop Leadership

To ensure the success and value of the workshops, we will collaborate with industry professionals and certified career coaches. These individuals will be invited to lead sessions, provide expert insights, and offer practical guidance to participants. Coordination efforts will include:

• Identifying and reaching out to reputable professionals in relevant industries
• Scheduling planning meetings to align on workshop goals and content
• Establishing clear roles and expectations for workshop facilitation
• Providing logistical support to ensure smooth delivery (e.g., materials, space, tech setup)
• Gathering feedback post-workshop to improve future sessions

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Strategies to Encourage Student Participation

1. Send Personalized Reminders

• Email or text reminders 2–3 days before, then again the day of the event.
• Include:
  • Workshop title
  • Date, time, and access link or location
  • What they’ll gain (e.g., “Bring your resume—get real feedback!”)

2. Highlight the Benefits

• Emphasize practical takeaways:
  • Resume reviewed by professionals
  • Real interview practice
  • Strategies to land a job faster
• Use student testimonials or quotes from past attendees.

3. Engage Through Multiple Channels

• Use email, student portals, social media, and group chats.
• Partner with academic departments or student organizations to spread the word.

4. Add Incentives

• Offer:
  • Certificates of completion
  • Entry into a prize drawing (e.g., gift cards, resume padfolios)
  • Access to exclusive career coaching slots

5. Make it Easy to Attend

• Provide clear access instructions (log-in links, maps, timing).
• Record sessions for those who have conflicts.
• Offer both in-person and virtual options if possible.

6. Encourage Peer Participation

• Ask student leaders or ambassadors to attend and promote.
• Consider peer-led segments or co-facilitation to increase relatability.

7. Follow Up With No-Shows

• Send a friendly message after the session:
  • “We missed you at today’s workshop—here’s a recording and resources so you don’t miss out!”

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Tasks: Organize & Facilitate Career Development Workshops

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1. Planning & Preparation

Define Objectives & Audience

• Clarify workshop goals (e.g., beginner vs. advanced).
• Identify target student groups (e.g., juniors, seniors, recent grads).

Schedule Dates & Times

• Choose dates that avoid academic or exam conflicts.
• Offer multiple sessions (virtual or in-person) if needed.

Secure Facilitators

• Recruit career counselors, alumni, or industry professionals.
• Prepare facilitator guides or agendas.

Book Venue or Set Up Virtual Platform

• Reserve physical space or set up Zoom/Teams links.
• Test all tech in advance (presentations, breakout rooms, etc.).

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2. Promotion & Registration

Promote the Workshops

• Create flyers, social media posts, and email announcements.
• Highlight benefits: resume reviews, mock interviews, networking tips.

Set Up Registration

• Use Google Forms, Eventbrite, or campus platforms for sign-up.
• Collect relevant info: student year, major, specific questions.

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3. Workshop Facilitation

🧾 Resume Building

• Walkthrough resume formats and content tips.
• Include a hands-on review or peer critique session.
• Provide templates and examples.

Interview Techniques

• Cover behavioral and situational interview strategies.
• Practice with mock interviews (1:1 or group).
• Use tools like the STAR method for responses.

Job Search Strategies

• Teach job search planning, tracking applications, and follow-ups.
• Introduce networking methods (LinkedIn, career fairs).
• Share job board and industry-specific resources.

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📌 4. Post-Workshop Follow-Up

🔹 Gather Feedback

• Send short surveys to participants and facilitators.

Share Resources

• Email participants a follow-up packet (slides, templates, tips).

Offer Continued Support

• Schedule resume drop-in hours or mock interview appointments.
• Share upcoming career events or one-on-one coaching options.

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✅ Tasks: Organize & Facilitate Career Development Workshops

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📌 1. Planning & Preparation

🔹 Define Objectives & Audience

• Clarify workshop goals (e.g., beginner vs. advanced).
• Identify target student groups (e.g., juniors, seniors, recent grads).

🔹 Schedule Dates & Times

• Choose dates that avoid academic or exam conflicts.
• Offer multiple sessions (virtual or in-person) if needed.

🔹 Secure Facilitators

• Recruit career counselors, alumni, or industry professionals.
• Prepare facilitator guides or agendas.

🔹 Book Venue or Set Up Virtual Platform

• Reserve physical space or set up Zoom/Teams links.
• Test all tech in advance (presentations, breakout rooms, etc.).

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2. Promotion & Registration

🔹 Promote the Workshops

• Create flyers, social media posts, and email announcements.
• Highlight benefits: resume reviews, mock interviews, networking tips.

🔹 Set Up Registration

• Use Google Forms, Eventbrite, or campus platforms for sign-up.
• Collect relevant info: student year, major, specific questions.

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3. Workshop Facilitation

🧾 Resume Building

• Walkthrough resume formats and content tips.
• Include a hands-on review or peer critique session.
• Provide templates and examples.

Interview Techniques

• Cover behavioral and situational interview strategies.
• Practice with mock interviews (1:1 or group).
• Use tools like the STAR method for responses.

Job Search Strategies

• Teach job search planning, tracking applications, and follow-ups.
• Introduce networking methods (LinkedIn, career fairs).
• Share job board and industry-specific resources.

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4. Post-Workshop Follow-Up

Gather Feedback

• Send short surveys to participants and facilitators.

Share Resources

• Email participants a follow-up packet (slides, templates, tips).

Offer Continued Support

• Schedule resume drop-in hours or mock interview appointments.
• Share upcoming career events or one-on-one coaching options.

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Objective:

Provide students with essential career readiness tools to help them successfully transition from education to employment.

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Core Workshop Topics

1. Resume & Cover Letter Writing

• Understanding the purpose of each document
• Tailoring content for specific industries/roles
• Action verbs and accomplishment-driven bullet points

2. Interview Skills & Practice

• Behavioral vs. technical interviews
• STAR method responses
• Mock interviews with feedback sessions

3. LinkedIn & Online Presence

• Optimizing LinkedIn profiles (headline, summary, skills)
• Networking etiquette and outreach tips
• Digital branding & managing your professional image online

4. Job Search Strategy

• Setting career goals and identifying target industries
• Utilizing job boards, company websites, and referrals
• Time management for job hunting

5. Networking & Elevator Pitch

• Building confidence in professional conversations
• Crafting a personal elevator pitch
• Role-playing networking scenarios

6. Professional Etiquette & Workplace Readiness

• Email and meeting etiquette
• Dress codes and communication norms
• Understanding company culture

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Workshop Format Suggestions

• Interactive Sessions: Activities like resume critiques, mock interviews, or role-plays
• Guest Speakers: Industry professionals or alumni to share real-world insights
• Q&A Panels: Employer panels to address student concerns directly
• Resource Takeaways: Templates, tip sheets, and checklists

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Suggested Schedule (Sample 3-Day Format)

Day	Workshop Topic	Format
1	Resume Writing & LinkedIn Optimization	Presentation + Lab
2	Interview Techniques & Mock Interviews	Workshop + 1:1s
3	Job Search Strategy & Networking Skills	Panel + Roleplay

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Ensure Students Are Prepared

1. Pre-Interview Reminders

Send a short checklist via email or messaging platform a few hours before the interview:

• Interview time and platform link
• Employer name and position title
• Contact info for tech support
• Reminder to log in 10 minutes early

2. Virtual Check-In Desk

• Set up a virtual “check-in” room or lobby where students can:
  • Confirm their interview time
  • Ask last-minute questions
  • Test their audio/video again
  • Get a confidence boost!

3. Quick Resource Sheet

Provide a one-page document with:

• Employer profiles
• Common interview questions
• STAR method for behavioral answers
• “Do’s and Don’ts” for virtual interviews

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Last-Minute Interview Tips for Students

Appearance & Environment

• Dress professionally (head to toe – in case you need to stand up!)
• Sit in a quiet, well-lit space with a clutter-free background
• Check your camera angle (eye level) and lighting

Tech & Setup

• Log in 10 minutes early to test your mic, camera, and internet
• Have a charger plugged in or nearby
• Keep a notepad and pen for quick notes

Communication

• Maintain good eye contact by looking at the camera when speaking
• Listen actively, nod, and smile when appropriate
• Speak clearly and don’t rush your answers

Professionalism & Confidence

• Have a copy of your resume and the job description nearby
• Prepare 2–3 questions to ask the interviewer
• Practice your “elevator pitch” – a 30-second intro of who you are

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Ensure Platform Functionality & Troubleshooting

1. Pre-Event Testing

• Test all virtual platforms (Zoom, Teams, Google Meet, etc.) prior to the event.
• Check for:
  • Stable internet connection
  • Audio and video quality
  • Screen sharing capabilities
  • Breakout room functionality (if used)

2. Set Up a Dedicated Tech Support Team

• Assign staff or volunteers to serve as technical support.
• Provide a help desk channel (e.g., Zoom help room, Slack, or phone/text support).
• Prepare standard responses/scripts for common issues.

3. Real-Time Monitoring

• Keep at least one team member logged into each virtual room to monitor performance.
• Use platform dashboards (if available) to monitor:
  • Active sessions
  • Connection status
  • Audio/video issues

4. Troubleshooting Common Issues

Issue	Quick Fix
Audio not working	Check input/output device settings; try reconnecting headphones/mic.
Video not displaying	Ask to restart video; check permissions; switch to another camera.
Participant can’t join	Resend the link; ensure they’re using the correct platform/browser.
Screen share not working	Make host/co-host; verify browser or app permissions.
Lagging or dropped calls	Turn off video to reduce bandwidth; suggest moving closer to router.

5. Backup Plan

• Have a secondary link (alternate platform) ready in case of major failure.
• Keep a directory of all contacts for real-time communication (phone numbers, emails).

6. Post-Issue Communication

• Keep affected parties informed: apologize, explain the fix, and reschedule if necessary.
• Document the issue for follow-up analysis.

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Before the Interview

1. Confirm Technology Readiness

• Ensure all participants have access to a stable internet connection, working microphone, and webcam.
• Recommend using a quiet, well-lit space with a neutral background.
• Provide clear instructions and access links (Zoom, Teams, etc.) in advance.

2. Provide Support Materials

• Send interview tips and virtual etiquette guidelines to students (e.g., dress professionally, maintain eye contact).
• Share company profiles and job descriptions so students are prepared.

3. Test the Platform

• Offer optional tech check sessions prior to the event for both students and employers.
• Designate a tech support point of contact for real-time help.

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During the Interview

1. Dedicated Interview Host or Moderator (if needed)

• Assign a virtual room host who can greet participants and resolve issues.
• Ensure smooth handoff between interview slots if interviews are scheduled back-to-back.

2. Monitor and Support

• Provide live tech support via chat, email, or phone.
• Have a “help room” or virtual lobby where participants can go for assistance.

3. Stay on Schedule

• Send gentle reminders 5–10 minutes before the next interview begins.
• Use a shared schedule or time-tracking tool to keep sessions on track.

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Post-Interview Follow-Up

1. Feedback Collection

• Send quick surveys to employers and students to gather feedback on the interview experience.

2. Troubleshooting Debrief

• Identify any technical or procedural issues for future improvement.

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Before the Interview

1. Confirm Technology Readiness

• Ensure all participants have access to a stable internet connection, working microphone, and webcam.
• Recommend using a quiet, well-lit space with a neutral background.
• Provide clear instructions and access links (Zoom, Teams, etc.) in advance.

2. Provide Support Materials

• Send interview tips and virtual etiquette guidelines to students (e.g., dress professionally, maintain eye contact).
• Share company profiles and job descriptions so students are prepared.

3. Test the Platform

• Offer optional tech check sessions prior to the event for both students and employers.
• Designate a tech support point of contact for real-time help.

---

During the Interview

1. Dedicated Interview Host or Moderator (if needed)

• Assign a virtual room host who can greet participants and resolve issues.
• Ensure smooth handoff between interview slots if interviews are scheduled back-to-back.

2. Monitor and Support

• Provide live tech support via chat, email, or phone.
• Have a “help room” or virtual lobby where participants can go for assistance.

3. Stay on Schedule

• Send gentle reminders 5–10 minutes before the next interview begins.
• Use a shared schedule or time-tracking tool to keep sessions on track.

---

Post-Interview Follow-Up

1. Feedback Collection

• Send quick surveys to employers and students to gather feedback on the interview experience.

2. Troubleshooting Debrief

• Identify any technical or procedural issues for future improvement.

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Daily Activity Report on 13 June 2025

Project Name: Skills to succeed academy

Location: Diepsloot, City of Johannesburg Municipality, Gauteng Province, South Africa

Reached 15 Beneficiaries and Clients

Reached 06 Males Youth

Reached 09 Females Youth

Reached 0 Disabled Youth

Reached 0 LGBTQI Youth

Reached 13 Youth from the Diepsloot Township and Rural Area

Regards
Phidelia Dube
Education Officer
Diepsloot Youth Project