To the CEO of SayPro Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs

Kgotso a ebe le lena

In reference to event

Please receive the submission of my work

SayPro Monthly November SCHAR-14: SayPro Quarterly Community and Fellowship

Purpose

SayPro Building Community Connections

-https://education.saypro.online/saypro-building-community-connections-a-detailed-overview/

SayPro Promoting Leadership Development

-https://education.saypro.online/saypro-leadership-development-promotion-a-detailed-overview/

SayPro Facilitating Personal and Spiritual Growth

-https://education.saypro.online/saypro-focus-facilitating-personal-and-spiritual-growth/

SayPro Networking Opportunities

-https://education.saypro.online/saypro-focus-networking-opportunities/

SayPro Engagement with Jewish Culture

-https://education.saypro.online/saypro-focus-engagement-with-jewish-culture/

Pre-Event Responsibilities

Event Registration and Participant Management

SayPro Objective

-https://education.saypro.online/saypro-pre-event-responsibilities-event-registration-and-participant-management/

SayPro Tasks

-https://education.saypro.online/task-set-up-and-maintain-the-registration-portal-on-the-saypro-website/

-https://education.saypro.online/heres-a-detailed-step-by-step-guide-to-confirm-registration-details-and-send-confirmation-emails-to-all-participants/

-https://education.saypro.online/heres-a-detailed-approach-to-managing-participant-lists-for-session-planning-dietary-restrictions-and-special-requests-to-ensure-smooth-event-coordination-and-a-personalized-experience/

-https://education.saypro.online/heres-a-detailed-plan-to-ensure-payment-collection-where-applicable-and-confirm-payment-statuses-for-the-saypro-event/

Session and Agenda Planning

SayPro Objective

SayPro Tasks

-https://education.saypro.online/below-is-a-detailed-breakdown-of-the-task-for-distributing-post-event-surveys-to-gather-feedback-on-content-quality-speaker-effectiveness-and-event-satisfaction/

-https://education.saypro.online/heres-a-detailed-guide-on-how-to-compile-survey-results-and-analyze-them-to-assess-whether-targets-were-met-after-collecting-feedback-from-a-saypro-event-this-process-ensures-that-you-can-ev/

-https://education.saypro.online/below-is-a-detailed-guide-on-how-to-use-participant-feedback-to-refine-the-event-content-and-format-for-future-editions-of-saypro-events-the-goal-is-to-take-actionable-insights-from-the-feedback-and/

Speaker and Facilitator Coordination

SayPro Objective

-https://education.saypro.online/saypro-speaker-and-facilitator-coordination/

SayPro Tasks

-https://education.saypro.online/to-confirm-participation-and-finalize-topics-for-all-speakers-and-facilitators-heres-a-suggested-approach-to-help-keep-everything-organized/

-https://education.saypro.online/when-outlining-guidelines-for-session-delivery-and-expectations-its-important-to-be-clear-concise-and-considerate-of-the-participants-needs-heres-a-general-structure-you-could-use-depending/

-https://education.saypro.online/to-collect-session-materials-such-as-presentations-handouts-and-supplementary-resources-you-can-follow-these-steps/

-https://education.saypro.online/heres-a-checklist-to-help-you-test-technology-ahead-of-your-event-and-ensure-virtual-sessions-run-smoothly/

Technology Setup and Support

SayPro Objective

-https://education.saypro.online/a-polished-version-of-your-technology-setup-and-support-objective-with-a-bit-more-detail-for-clarity-and-focus/

SayPro Tasks

-https://education.saypro.online/heres-a-clear-task-breakdown-for-setting-up-an-online-platform-for-virtual-participation-e-g-zoom-webinar/

-https://education.saypro.online/to-ensure-a-smooth-hybrid-session-combining-in-person-and-remote-participants-its-crucial-to-thoroughly-test-all-technical-aspects-beforehand-heres-a-checklist-for-testing-video-audio-and-sc/

-https://education.saypro.online/set-of-instructions-you-can-provide-to-participants-for-navigating-an-online-platform/

-https://education.saypro.online/straightforward-troubleshooting-guide-you-can-use-during-the-event-to-quickly-address-common-issues-participants-might-face/

During the Event Responsibilities

Event Management and Moderation

SayPro Objective

-https://education.saypro.online/detailed-breakdown-of-saypros-during-the-event-responsibilities-under-the-event-management-and-moderation-objective/

SayPro Tasks

-https://education.saypro.online/a-detailed-breakdown-of-the-tasks-related-to-supervising-the-in-person-event-at-neftalopolis-under-saypros-responsibilities/

-https://education.saypro.online/a-detailed-outline-of-saypros-tasks-related-to-coordinating-virtual-sessions-and-monitoring-live-interactions/

-https://education.saypro.online/a-detailed-breakdown-of-saypros-responsibility-to-ensure-the-event-follows-the-planned-agenda-and-timing-for-each-session/

-https://education.saypro.online/a-detailed-description-of-saypros-responsibility-to-address-technical-issues-during-the-event-covering-both-in-person-and-online-participants/

Facilitating Fellowship and Networking

SayPro Objective

-https://education.saypro.online/a-detailed-breakdown-of-saypros-responsibility-for-facilitating-fellowship-and-networking-during-the-event/

SayPro Tasks

-https://education.saypro.online/a-detailed-list-of-tasks-for-facilitating-introductions-among-participants-during-breaks-or-social-activities/

-https://education.saypro.online/a-detailed-outline-of-saypros-tasks-for-managing-virtual-breakout-rooms-to-boost-networking-and-small-group-discussions/

-https://education.saypro.online/heres-a-detailed-breakdown-of-saypros-tasks-for-moderating-discussions-and-qa-sessions-to-ensure-inclusive-participation/

–

On-Site Management at Neftalopolis

SayPro Objective

-https://education.saypro.online/heres-a-detailed-breakdown-of-saypros-tasks-for-overseeing-in-person-fellowship-activities-like-group-meals-or-social-events-to-promote-mingling-and-collaboration-2/

SayPro Tasks

-https://education.saypro.online/heres-a-detailed-breakdown-of-saypros-responsibilities-for-on-site-management-at-neftalopolis-to-ensure-the-venue-runs-smoothly-for-in-person-attendees/

-https://education.saypro.online/heres-a-detailed-breakdown-of-saypros-tasks-for-ensuring-the-event-space-is-appropriately-set-up-and-organized/

-https://education.saypro.online/heres-a-detailed-breakdown-of-saypros-tasks-for-coordinating-the-flow-of-participants-and-speakers-between-sessions/

-https://education.saypro.online/heres-a-detailed-breakdown-of-saypros-tasks-for-providing-on-the-spot-assistance-to-participants-during-the-event/

Post-Event Responsibilities

Feedback Collection and Analysis

SayPro Objective

-https://education.saypro.online/heres-a-detailed-outline-of-saypros-post-event-responsibilities-under-the-focus-area-of-feedback-collection-and-analysis/

SayPro Tasks

-https://education.saypro.online/a-detailed-breakdown-of-saypros-task-for-sending-feedback-forms-to-participants/

-https://education.saypro.online/a-detailed-breakdown-of-saypros-task-for-analyzing-feedback-responses-to-identify-both-successes-and-areas-of-improvement/

-https://education.saypro.online/below-is-a-sample-post-event-report-that-saypro-can-use-to-summarize-participant-satisfaction-and-key-takeaways-based-on-feedback-collection-and-analysis/

Follow-Up Communication

SayPro Objective

-https://education.saypro.online/heres-a-detailed-breakdown-of-saypros-post-event-responsibilities-for-follow-up-communication/

SayPro Tasks

-https://education.saypro.online/heres-a-detailed-breakdown-of-saypros-task-for-sending-thank-you-emails-to-participants-along-with-a-sample-email-template-you-can-use/

-https://education.saypro.online/heres-a-detailed-task-breakdown-for-saypro-to-share-recorded-sessions-and-resources-with-participants-plus-a-sample-message-template/

-https://education.saypro.online/heres-a-detailed-breakdown-for-saypro-to-inform-participants-about-future-events-and-engagement-opportunities-along-with-a-sample-message-template/

Required Information and Targets for the Quarter

Information Needed

SayPro Participant Information

-https://education.saypro.online/a-detailed-outline-for-required-information-and-targets-for-the-quarter-focusing-on-participant-data-saypro-needs-to-collect-and-track/

SayPro Session Details

-https://education.saypro.online/heres-a-detailed-outline-of-the-session-details-information-saypro-should-gather-and-track-this-quarter-plus-suggested-targets/

Saypro Technology Setup

-https://education.saypro.online/heres-a-detailed-outline-of-the-technology-setup-information-saypro-should-collect-and-manage-this-quarter-along-with-targets-to-ensure-smooth-virtual-and-hybrid-event-execution/

Saypro Post-Event Feedback

-https://education.saypro.online/heres-a-detailed-outline-for-post-event-feedback-information-saypro-should-gather-plus-targets-and-a-sample-feedback-form-structure/

Quarterly Targets

SayPro Attendance

-https://education.saypro.online/heres-a-clear-and-detailed-outline-for-saypros-quarterly-targets-including-attendance-goals/

SayPro Engagement

-https://education.saypro.online/heres-how-saypro-can-define-track-and-achieve-the-quarterly-engagement-target/

Saypro Satisfaction Rate

-https://education.saypro.online/heres-how-saypro-can-define-measure-and-achieve-its-quarterly-satisfaction-rate-target/

SayPrpo Leadership Identification

-https://education.saypro.online/how-saypro-can-structure-its-leadership-identification-efforts-and-track-progress-toward-the-quarterly-target/

Documents Required from Employees

SayPro Event Registration Forms

-https://education.saypro.online/below-is-a-detailed-write-up-for-saypros-documents-required-from-employees-starting-with-a-comprehensive-explanation-of-event-registration-forms/

SayPro Speaker and Facilitator Agreements

-https://education.saypro.online/clear-and-professional-outline-for-speaker-and-facilitator-agreements-designed-to-confirm-participation-and-clarify-expectations/

SayPro Session Materials

-https://education.saypro.online/as-structured-approach-to-managing-and-organizing-session-materials-including-presentations-handouts-and-supplementary-documents/

SayPro Feedback Surveys

-https://education.saypro.online/a-solid-framework-and-sample-template-for-feedback-surveys-to-collect-valuable-insights-after-your-event/

SayPro Event Agenda Templates

-https://education.saypro.online/a-detailed-description-of-event-agenda-templates-for-saypro-under-the-documents-required-from-employees-section/

My message shall ends here

Phidelia Dube | SayPro | Education Officer | SCHAR | SayPro

SayPro

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SayPro: Documents Required from Employees

3. Event Agenda Templates

Purpose:
Event agenda templates serve as the foundational documents used to organize, schedule, and communicate the structure of sessions, workshops, and activities throughout the event. They ensure all team members and participants have a clear understanding of timings, speakers, and content flow.

---

Key Components of an Event Agenda Template

1. Event Overview
   • Event name, date(s), and location (including virtual platform details if applicable)
   • Brief event description or theme
   • Contact information for event coordinators
2. Session Schedule
   • Time slots with start and end times for each session
   • Session titles and brief descriptions
   • Speaker or facilitator names and roles
   • Location or virtual link details for each session or workshop
   • Indications of breaks, meals, networking, or fellowship activities
3. Special Notes & Instructions
   • Technical requirements (AV setup, virtual platform tools)
   • Session formats (lecture, panel, workshop, Q&A)
   • Accessibility information
   • Reminders or housekeeping announcements
4. Additional Sections (Optional)
   • Sponsor or partner acknowledgments
   • Emergency procedures or contact points
   • Social media hashtags or engagement prompts

---

Employee Responsibilities

• Template Development:
  • Create and maintain standardized agenda templates that can be adapted for each event.
  • Ensure templates reflect SayPro branding and style guidelines.
• Agenda Compilation:
  • Gather session details from speakers and organizers in advance.
  • Populate the agenda template accurately, coordinating with all relevant teams.
• Distribution:
  • Share draft agendas with key stakeholders for review and feedback.
  • Finalize and disseminate the agenda to participants via email, event websites, or printed programs.
• Updates & Revisions:
  • Manage real-time agenda updates during the event and communicate changes promptly.

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Submission Timeline

• Initial Draft Agenda: 4 weeks before the event
• Final Agenda: 1 week before the event
• Updated Versions (if needed): Throughout event preparation and on event day(s)

---

Formats

• Editable Word documents or Google Docs for collaborative input
• PDF versions for official distribution
• Printable formats for onsite programs or handouts
• Digital agenda versions optimized for mobile viewing or event apps

---

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Post-Event Feedback Survey Framework

Purpose:

• Measure participant satisfaction
• Gather suggestions for improvement
• Assess if session objectives were met
• Collect testimonials and gauge engagement levels

---

Key Survey Sections & Sample Questions

1. Overall Experience

• How satisfied were you with the event/session?
  (Rating scale: 1–5, where 1 = Very dissatisfied, 5 = Very satisfied)
• What did you like most about the session?

2. Content Quality

• How relevant was the content to your needs?
  (Rating scale 1–5)
• Was the material clear and easy to understand?
  (Yes / Somewhat / No)
• What topics would you like to see covered in the future?

3. Speaker/Facilitator Effectiveness

• How engaging was the speaker/facilitator?
  (Rating scale 1–5)
• Did the speaker/facilitator encourage participation?
  (Yes / No / Somewhat)
• Any suggestions for the speaker/facilitator?

4. Engagement

• Did you feel encouraged to actively participate during the session?
  (Yes / No / Somewhat)
• Which interactive methods did you find most useful? (Polls, Q&A, breakout rooms, etc.)

5. Logistics & Format

• How was the session length?
  (Too short / Just right / Too long)
• Was the platform/venue easy to access and use?
  (Yes / No / Somewhat)
• Any technical issues experienced?

6. Open Feedback

• What improvements would you suggest for future sessions?
• Any additional comments or testimonials?

---

Distribution Tips

• Send within 24-48 hours post-event while feedback is fresh.
• Keep it concise (5–10 minutes max).
• Use tools like Google Forms, SurveyMonkey, Typeform, or your LMS.
• Optionally incentivize with a small reward (e.g., entry into a raffle).

---

Sample Short Survey Format

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1. Overall, how satisfied were you with this session?
1
2
3
4
5

2. Did you feel encouraged to actively participate?
Yes
Somewhat
No

3. What did you like most?
[Open text]

4. What can be improved?
[Open text]

5. Any other comments?
[Open text]

---

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Session Materials Framework

Purpose

Ensure all materials support session goals, are participant-ready, and enhance engagement and learning.

---

Types of Materials

1. Presentations

• PowerPoint, Google Slides, or PDF format
• Clear structure: objectives, key points, engagement prompts, summary
• Accessibility features: readable fonts, high contrast, alt text for images (if needed)

2. Handouts

• Condensed summaries, guides, worksheets, or activity instructions
• Usable during and after session (downloadable PDF or printed copy)
• Include space for note-taking if interactive

3. Supplementary Documents

• Reading lists, case studies, templates, frameworks, or reference materials
• Optional pre-reads or post-session follow-ups
• Links to tools or external resources

---

Submission Guidelines

Item	Format	Due Date	Where to Submit
Final Presentation	PPT / PDF	[Insert Date]	[Upload folder or email]
Handouts	PDF / DOCX	[Insert Date]	[Upload folder or email]
Supplementary Docs	PDF / Link	[Insert Date]	[Upload folder or email]

---

Folder Structure for Organizers

📁 Session_Materials
   ┣ 📂 [Session_Title]
   ┃   ┣ 📄 Presentation_[FacilitatorName].pptx
   ┃   ┣ 📄 Handout_[Topic].pdf
   ┃   ┗ 📄 Supplementary_ReadingList.pdf

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Distribution to Participants

• Materials sent [X days before] the session (if pre-reading is required)
• Shared via: email, event app, LMS, or download link
• Accessibility ensured (mobile-friendly, screen reader compatible if needed)

---

Checklist for Facilitators

• Presentation includes engagement prompts (e.g., polls, discussion points)
• Handouts align with session activities
• Materials proofread and branded (if applicable)
• Final versions submitted on time

---

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Speaker and Facilitator Agreement Template

1. Confirmation of Participation

• Name:
• Role: Speaker / Facilitator
• Session Title:
• Date & Time:
• Duration:
• Format: (e.g., virtual/in-person, panel/workshop)

☐ I confirm my participation in the above session.

---

2. Objectives

• Support participant learning through an engaging and inclusive session.
• Align with overall program goals (e.g., 80%+ participant engagement).
• Encourage knowledge sharing, interaction, and action-oriented discussion.

---

3. 📋 Speaker/Facilitator Expectations

• Deliver content aligned with session objectives and audience needs.
• Encourage active participation (e.g., Q&A, chat prompts, polls, breakout discussions).
• Attend a prep call (if applicable).
• Start and end on time.
• Provide any presentation materials at least [X] days before the session.
• Notify organizers in advance of any changes or issues.

---

4. Engagement Commitments

Speakers/facilitators agree to:

• Use at least one interactive method per 15–20 minutes of session time.
• Foster inclusion by inviting diverse voices to contribute.
• Create a respectful and psychologically safe space for discussion.

---

5. Deliverables

• Final slides or handouts submitted by: ______________
• Tech check date (if virtual): ______________
• Bio and headshot (for promotion): ______________

---

6. Signature & Date

By signing below, you agree to the terms above and confirm your participation.

Name:
Signature:
Date:

---

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SayPro: Documents Required from Employees

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1. Event Registration Forms

Purpose:
The Event Registration Form is a critical document used to gather and manage essential participant information for SayPro events. This form ensures that each attendee is accounted for, their needs are understood, and the overall event experience is personalized and professionally managed.

---

Key Information to Collect in the Form:

1. Personal Details:
   • Full Name (as preferred on badges/certificates)
   • Gender and Pronouns (optional)
   • Age Group or Demographic (if relevant for reporting or diversity tracking)
2. Contact Information:
   • Email Address (for communication and post-event materials)
   • Mobile Number (for emergency updates, especially for in-person attendees)
3. Organization/Institution:
   • Affiliation, Title/Role (useful for networking and seating arrangements)
   • Country/Region (particularly important for virtual and international events)
4. Session Preferences:
   • Selection of sessions, workshops, or tracks they plan to attend
   • Interest in specific topics or speakers
   • Whether they’re attending in-person or online (hybrid event filter)
5. Special Requirements:
   • Accessibility needs (e.g., wheelchair access, sign language interpreters)
   • Dietary restrictions (for meal planning and catering)
   • Language preferences (for translation or materials)
6. Consent and Agreements:
   • Consent for photography, videography, and data usage in line with GDPR/POPIA regulations
   • Agreement to event code of conduct and participation terms
7. Emergency Contact (for in-person events):
   • Name, relationship, and contact number

---

Employee Responsibilities Related to the Form:

• Creation & Customization:
  Employees tasked with registration must ensure the form is aligned with the event’s specific goals and audience.
• Distribution:
  Forms must be shared digitally (via email, website, or registration platform) or physically if necessary. Employees are responsible for following up to ensure completion.
• Verification & Data Entry:
  Confirm that all forms are accurately filled out. Any missing or inconsistent information should be flagged and resolved before the event.
• Database Management:
  Collate the submitted forms into a secure spreadsheet or CRM system. Segment by session, interest, and access needs.
• Confidentiality & Compliance:
  All employee-handled data must comply with relevant data protection laws. Personal data should be stored securely and only accessible to authorized staff.

---

📌 Tools SayPro May Use for Registration:

• Digital Forms: Google Forms, Microsoft Forms, JotForm, or Typeform
• CRM/Event Platforms: Eventbrite, Zoho, or Cvent for larger-scale events
• Manual Entry: Excel/Google Sheets for backup or internal use

---

Submission Timeline:

• Form Development Deadline: At least 4 weeks before the event
• Launch Registration: At least 3 weeks before the event
• Final Participant List: Compiled 5 days before the event for final logistics planning

---

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SayPro Quarterly Targets – Leadership Identification

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Target: Identify at least 20 Emerging Leaders

Objective: Recognize individuals from the event who show strong potential for leadership roles within the SayPro community or future initiatives.

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Criteria for Leadership Identification

Participants may be considered emerging leaders based on:

• Active Engagement:
  Regular participation in discussions, thoughtful questions, or volunteer moderation.
• Initiative & Collaboration:
  Demonstrating leadership in breakout groups, offering help to others, or proposing ideas.
• Communication Skills:
  Clear, confident speakers who contribute meaningfully to sessions or online platforms.
• Positive Influence:
  Seen by others as a connector, motivator, or someone who uplifts group dynamics.
• Interest in Ongoing Involvement:
  Expresses interest in volunteering, speaking, organizing, or mentoring.

---

Methods for Identification

1. Session Observations:
   • Ask moderators and facilitators to flag standout contributors in live or breakout sessions.
2. Post-Event Feedback Form:
   • Include a question like: “Would you be interested in future leadership opportunities with SayPro?”
   • Ask participants to nominate peers they found inspiring or impactful.
3. Engagement Metrics:
   • Track who participated most frequently across platforms (chat, polls, discussions, social media).
4. Speaker/Partner Nominations:
   • Ask speakers and organizers to suggest promising individuals they interacted with.

---

Tracking & Follow-Up

• Leadership List: Maintain a running list of identified emerging leaders (aim for 20+ by quarter’s end).
• Personal Outreach: Send tailored emails thanking them for their contributions and inviting deeper engagement.
• Offer Next Steps:
  • Opportunities like leading community sessions, joining planning teams, or participating in leadership training.

---

Future Development Option

• Leadership training webinars
• Peer-led breakout sessions
• Mentorship programs or speaker pipelines
• Inclusion in SayPro’s emerging leaders network or spotlight features

---

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SayPro Quarterly Targets – Satisfaction Rate

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Satisfaction Target

• Goal: Achieve a 90%+ satisfaction rate based on participant responses to post-event feedback surveys.

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How Satisfaction Is Measured

Primary Metric:

• Overall Satisfaction Question (e.g., “How satisfied were you with the event overall?”) rated on a 1–5 scale.

Satisfaction Rate Formula:

• Percentage of participants who rate the event 4 (satisfied) or 5 (very satisfied).

Example:

• 180 out of 200 respondents rated the event 4 or 5 →
  (180÷200)×100=90(180 ÷ 200) × 100 = 90% satisfaction

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Survey Design to Support This Goal

• Include clearly worded questions about overall experience, session value, speaker quality, and logistics.
• Use a combination of rating scales and open-ended feedback to capture both metrics and insights.
• Keep the survey brief (5–10 questions) to encourage a high response rate.

---

Strategies to Achieve 90%+ Satisfaction

• Pre-Event:
  • Clearly communicate event goals, schedule, and expectations.
  • Match content with participants’ session preferences and learning needs.
• During Event:
  • Ensure smooth logistics (venue/platform, tech, registration).
  • Engage participants actively and provide real-time support.
• Post-Event:
  • Promptly follow up with a thank-you message and feedback form.
  • Acknowledge and address common concerns in a follow-up report or message.

---

Supporting KPIs to Watch

• Session-specific satisfaction scores (flag and improve underperforming topics)
• Speaker ratings
• Technical experience ratings (especially for virtual attendees)
• Open-ended comments for recurring praise or complaints

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SayPro Quarterly Targets – Engagement

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Engagement Target

• Goal: Ensure 80% or more of participants actively engage during sessions and discussions, both in-person and online.

---

What Counts as Active Engagement?

For Virtual Participants:

• Posting or reacting in chat
• Participating in live polls or Q&A
• Speaking during breakout rooms or live discussions
• Completing live session feedback forms

For In-Person Participants:

• Asking questions during sessions
• Participating in group discussions or workshops
• Joining networking or fellowship activities
• Providing written or verbal session feedback

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Measurement Methods

• Platform analytics (Zoom, MS Teams, etc.):
  Track message count, poll responses, raised hands, breakout activity.
• Moderator/session facilitator reports:
  Record in-room participation levels and notable engagement.
• Session feedback forms:
  Include “Did you actively participate in this session?” as a self-reporting question.
• Post-event survey data:
  Ask about participants’ perceived level of engagement and interaction.

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Strategies to Boost Engagement

• Use interactive elements (live polls, quizzes, chat prompts) in every session.
• Encourage speakers to ask questions and invite audience input.
• Assign facilitators to manage chat and breakout rooms to promote involvement.
• Incorporate short activities or energizers to break up passive listening.
• Offer participation incentives (e.g., prizes for top contributors).

---

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Goal: Ensure 80%+ of participants actively engage during sessions and discussions.

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Definition of Engagement

“Actively engage” can mean:

• Contributing at least once during a session (verbally or via chat/poll)
• Participating in polls or interactive tools
• Responding to prompts or group discussions
• Completing collaborative tasks or breakout activities

---

How to Measure Engagement

• Participation Tracker: Use a spreadsheet or attendance tool to log active contributions.
• Poll Results: Record % of participants responding to polls.
• Chat/Voice Logs: Count unique contributors.
• Post-Session Surveys: Ask if participants felt engaged and how often they contributed.

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Strategies to Achieve 80%+ Engagement

1. Set Expectations Early

• Let participants know that active participation is expected.
• Explain what counts as “engagement.”

2. Use Interactive Tools

• Polls (Mentimeter, Slido, Zoom polls)
• Chat prompts every 10-15 minutes
• Breakout groups with a task and spokesperson
• Live collaborative docs or whiteboards (Jamboard, Miro)

3. Assign Roles

• Group facilitators or rotating spokespersons
• Note takers, timekeepers, or question generators

4. Gamify Participation

• Point systems or rewards
• Recognition (leaderboards or shoutouts)

5. Check in Often

• Pulse checks: “Type 1–5 how confident you feel about this topic”
• “Turn and talk” moments in small groups or breakout rooms

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Monitor and Adjust

• Track engagement in real-time.
• Conduct mid-program check-ins or feedback surveys.
• Adjust format if engagement drops.

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