Category: SayPro Education Insight

Daily Activity Report on 13 June 2025

Project Name: Skills to succeed academy

Location: Diepsloot, City of Johannesburg Municipality, Gauteng Province, South Africa

Reached 15 Beneficiaries and Clients

Reached 06 Males Youth

Reached 09 Females Youth

Reached 0 Disabled Youth

Reached 0 LGBTQI Youth

Reached 13 Youth from the Diepsloot Township and Rural Area

Regards
Phidelia Dube
Education Officer
Diepsloot Youth Project

SayPro Training Report

Report Title: Training Report

SayPro Trained: Skills to succeed academy program

Date of Training: 13 June 2025 Partner Institution: Accenture Facilitated by: Phidelia Dube

1. Overview of the Training Session

Assisted students on the program of skills to succeed academy. Did the module named career pursuit and 15 students attended.

2. Programme Name & Description

Programme Name: Skills to succeed academy

Programme Description:This program its a guidance program.

3. Participant Demographics

Category Details

Total Participants: 15 Students

Age Group: 18–30 years Females: 9 Students Males: 6 Students Institution/Partner: Accenture

4. Training Methodology

Students participated and focused on the module.

5. Key Topics Covered

Topic 1 – Aiming your goals

Topic 2 – Choices

Topic 3 – Know your interests

Topic 4 – Building your career

Topic 5 – Define,locate and organise what you are looking for.

6. Learning Outcomes

Students participated and understood the topics of the module, most students enjoyed this module.

7.Feedback Summary

Students did participated on the module, and summarized the topics.

8. Challenges and Recommendations

Less resources, focus and dedication that it is needed.

9. Trainer Details

Name and Surname: Phidelia Dube Facilitator Role: Educating students Contact Email: phideliadube52@gmail.com

10. Conclusion

Prepared By: Name: Phidelia Dube

Designation: Education Officer

Organisation: Diepsloot Youth Project Centre

To the CEO of SayPro Neftaly Malatjie, the Chairperson of the SayPro Royal committee, Mr Legodi, SayPro Royal Committee Members, all SayPro Royal Chiefs and SayPro Human capital 

Kgotso a ebe le lena 

Report Number: SayProF535-01 
Date: 2025-06-12
Employee Name: Dorah Lerato Radebe 
Department/Team: SayPro Education Royalty 
Supervisor: Mr Motapina 

SayPro Table of Contents 

Tasks Completed 

Courses 

Task 1:SayPro Online Course in Forgiveness Management Training 

SayPro Online Course in Forgiveness Management Training

Task 2: SayPro Online Course in Debt Management Training 

SayPro Online Course in Debt Management Training

Task 3: SayPro Online Course in Liability Management Training 

SayPro Online Course in Liability Management Training

Task 4: Marking 

17 Assessments 

https://education.saypro.online/wp-admin/edit.php?post_type=stm-user-assignment

Tasks in Progress 
Task 1: Getting feedback from Mr Hlwaela 
Task 2: Completing Implementation Plan for future projects. 

Task 3: Marking assessments. 

Task 4: Ensuring that peoples courses are purchased 

Task 5: Marking 

Task 6: Getting feedback on MICT-SETA exit verification 

Challenges Encountered 
Challenge 1: SayPro Education taking time to load when posting on the portal. 
Challenge 2: Evaluation form not updating on education for new course. 

Challenge 3: 

Support or Resources Needed 
Support 1: A way forward on what to do when the course isn’t easily accessed on education. 
Support 2: Information that is needed to be provided and submitted on time. 

Support 3: Students registering on time and responding to queries. 

Support 4: What to do when we are having a problem about the SayPro system. 

Planned Tasks for Tomorrow 
Task 1: Publish events on research work 

Task 2: Verification toolkit template 

General Comments / Observations 
Some of the work have been done and submitted even though we still have a lot to do on  our side as Education and other royalties but we will make sure that most of the work needed will be executed on time and avoid further delays or disturbance in the future. 
Employee Signature: 
Date: _2025-06-12 
Supervisor’s Comments: 
Positive reinforcement: You managed some of the tasks needed for today on time efficiently today. 

Constructive feedback: Someof the tasks are to also be submitted make it a point that they are to be completed on time in the future when dealing with deadlines. 

Actionable suggestions: Consider creating a priority list at the start of each day to ensure top tasks are addressed first. 

Encouragement: Keep up the great work! With a bit more focus on prioritizing tasks, you’ll be unstoppable. 

Supervisor Signature: ____ ___ 

My message shall end here 

Dorah Radebe|SayPro Training Specialist|SayPro 

Report Number: SayProF535-01
Date: 2025-06-12
Employee Name: Jeffrey Olokile Motapina
Department/Team: SayPro Chief Education Royalty
Supervisor: Jeffrey Olokile Motapina

To the CEO of SayPro, Neftaly Malatjie, Royal Committee Chairperson Clifford Legodi, SayPro Royal Chiefs and Human Capital

Kgotso a ebe le lena

Please receive the submission of my work.

SayPro Table of Contents

Tasks Completed

Task 1:Fix the courses Logo on the courses that did not have logo and also adding the prices

SayPro Governance for NPOs Programme 3-Day Capacity Building Training Course
https://education.saypro.online/saypro-governance-for-npos-programme-3-day-capacity-building-training-course-2

SayPro Computer Networking Training Course 14913
https://education.saypro.online/saypro-computer-networking-training-course-14913

Task 2: Marking 22 Assignments Marked

https://education.saypro.online/wp-admin/edit.php?post_type=stm-user-assignment&status=passed

Task 3:
Tasks In Progress
Task 1: System Development Classes they are still on going according to dates 
Task 2:Building of courses that are needed, to do list

Support or Resources Needed
Support 1: New Computers in the computer Lab
Support 2: The Systems sometimes delay our work because it is slow

General Comments / Observations
Employee Signature: JO Motapina
Date: _2025-06-12
Supervisor’s Comments:

[Supervisor’s feedback or additional comments]
Supervisor Signature:

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During the Event: Facilitate Virtual Interviews

Objective

Ensure that students and employers experience seamless, timely, and professional virtual interviews.

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1. Check-In and Reminders

• Send automated or manual reminders to both students and employers 15–30 minutes before each interview.
• Include:
  • Link to the virtual meeting room
  • Time slot and time zone confirmation
  • Contact info for tech support

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2. Technical Support Desk

• Set up a virtual help desk (Zoom/Teams breakout room or chat support)
  • Staffed with team members who can troubleshoot audio/video/connectivity issues.
• Prepare FAQs and quick-fix guides for common issues (e.g., “No mic detected”).

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3. Session Moderation (Optional)

• If needed, a moderator can briefly:
  • Welcome both parties at the start
  • Confirm identities
  • Step out to allow privacy
• This ensures interviews start on time and resolve any confusion.

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4. Schedule Monitoring

• Use a real-time dashboard or schedule tracker to:
  • Monitor which interviews are in progress, completed, or delayed
  • Alert participants about upcoming sessions

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5. On-Demand Communication

• Provide direct channels (phone, Slack, email) for students and employers to reach the event team quickly in case:
  • Someone is late
  • A link isn’t working
  • A participant no-shows

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6. Feedback and Logging

• Have interviewers complete quick notes or feedback forms after each session.
• Ensure logs of completed interviews are maintained for follow-up or troubleshooting.

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7. Support Student Preparedness

• Offer a quiet virtual “waiting room” or prep space with a staff member available to:
  • Answer last-minute questions
  • Offer encouragement and reminders

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Key Tools & Platforms

• Zoom / Microsoft Teams / Google Meet
• Calendly / Handshake / Brazen (scheduling)
• Slack / WhatsApp / Email (quick support)
• Google Sheets / Airtable (schedule tracking)

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Subject: Confirmation of Interview Slot for SayPro Monthly July SCHAR-16 Event

Dear [Name],

I hope you’re doing well! This is to confirm your interview slot for the SayPro Monthly July SCHAR-16 event.

Interview Details:
Date: [Insert Date]
Time: [Insert Time]
Location / Platform: [Insert Location or Virtual Meeting Link]
Interviewer / Candidate: [Employer/Student Name]

Please let me know as soon as possible if you have any scheduling conflicts or need to reschedule.

Looking forward to a successful and productive interview session!

Best regards,
[Your Name]
[Your Position]
[Your Contact Information]

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Coordinate with Virtual Platforms to Ensure Seamless Access for Interviews and Events

Objective:

Ensure smooth setup and operation of virtual platforms like Zoom and Microsoft Teams for all online interviews, sessions, and events, providing a seamless experience for students, employers, and facilitators.

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Task Breakdown

1. Select Appropriate Virtual Platforms

• Assess platform capabilities (participant limits, breakout rooms, recording features).
• Confirm platform compatibility with event requirements (interviews, workshops, panels).

Responsibility: IT Team / Event Coordinator
Deadline: [Insert date]

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2. Set Up Virtual Meeting Rooms

• Create and configure meeting links for each scheduled interview or session.
• Assign hosts and co-hosts for moderation and technical support.
• Enable security features (waiting rooms, passwords) to protect sessions.

Responsibility: IT Team
Deadline: [Insert date—at least 1 week before event]

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3. Test Platform Functionality

• Conduct dry runs with speakers, facilitators, and employers.
• Test audio/video quality, screen sharing, recording, and breakout rooms.
• Troubleshoot common issues and prepare troubleshooting guides.

Responsibility: IT Support / Event Coordinator
Deadline: [Insert date—several days before event]

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4. Provide Training and Support

• Develop user guides or host training sessions for participants unfamiliar with the platforms.
• Offer live technical support during the event to resolve access or connectivity issues.

Responsibility: IT Support / Help Desk Team
Timeline: Leading up to and during event

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5. Communicate Access Details

• Send clear instructions and meeting links to all participants ahead of time.
• Include troubleshooting tips and contact info for real-time assistance.

Responsibility: Communications Team / Event Coordinator
Deadline: [Insert date—1 week before event]

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6. Monitor Sessions in Real-Time

• Assign staff to monitor virtual rooms for smooth operation.
• Manage any disruptions or technical difficulties promptly.

Responsibility: IT Support / Event Staff
Timeline: During event

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7. Record and Archive Sessions (If Applicable)

• Ensure sessions are recorded where needed.
• Store recordings securely and share with participants as appropriate.

Responsibility: IT Team / Content Manager
Timeline: During and immediately after event

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Success Criteria

• Zero or minimal technical disruptions during virtual sessions
• All participants can join sessions easily with provided links
• Positive feedback on virtual platform experience

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Steps to Organize the Timing of Interviews, Workshops, and Networking Events

1. Gather Availability

• Collect availability from all participants: interviewers, candidates, workshop facilitators, and attendees.
• Use scheduling tools (e.g., Doodle, Calendly) to simplify this process.

2. Set Priorities & Time Blocks

• Decide the duration of each activity (e.g., interviews 30 mins each, workshops 1 hour, networking 1.5 hours).
• Identify any fixed timing constraints (e.g., venue availability, speaker schedules).

3. Create a Draft Schedule

• Map out the timeline for the day or event period, leaving buffer times for breaks, transitions, and overruns.
• Ensure interviews, workshops, and networking don’t overlap for participants involved in multiple activities.

4. Confirm and Communicate

• Share the draft schedule with key stakeholders for feedback.
• Finalize the schedule and send calendar invites or notifications to all participants.

5. Provide Reminders

• Send reminders a day or two before the event to ensure everyone is prepared and on time.

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Sample Schedule Outline

Time	Activity	Notes
9:00 – 10:30	Interviews	3 interviews, 30 mins each
10:30 – 10:45	Break	Refreshments available
10:45 – 12:00	Workshop	Topic & facilitator name
12:00 – 1:00	Lunch Break
1:00 – 2:30	More Interviews	Additional candidate slots
2:30 – 3:00	Networking Session	Informal mingling and chats

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SayPro Event Schedule and Logistics

Objective:

Prepare and manage a comprehensive event schedule while coordinating all logistical elements to ensure a seamless, engaging, and professionally executed event experience for students, employers, speakers, and facilitators.

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Task Breakdown

1. Develop Detailed Event Schedule

• Outline all sessions, workshops, panels, networking breaks, and keynote presentations.
• Allocate time slots and assign facilitators or speakers to each session.
• Include contingency buffers for transitions and unexpected delays.
• Clearly specify session formats (in-person, virtual, hybrid).

Responsibility: Event Program Manager / Scheduler
Deadline: [Insert date—e.g., 4 weeks before event]

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2. Coordinate Speaker and Facilitator Availability

• Confirm availability and session topics with all speakers and facilitators.
• Schedule rehearsals or tech checks, especially for virtual/hybrid sessions.
• Share finalized schedule with all presenters.

Responsibility: Speaker Liaison / Event Coordinator
Deadline: [Insert date—e.g., 3 weeks before event]

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3. Logistics Planning

• Venue Setup:
  • Arrange seating, A/V equipment, signage, registration desk, and breakout rooms.
  • Ensure accessibility for all participants.
• Technology Setup:
  • Test internet connectivity, projectors, microphones, and virtual meeting platforms.
  • Prepare backups and technical support on standby.
• Materials Preparation:
  • Print agendas, name badges, handouts, and signage.
  • Prepare digital versions of materials for virtual attendees.

Responsibility: Logistics Team / Venue Manager / IT Support
Deadline: [Insert date—e.g., 1 week before event]

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4. Registration and Check-In Process

• Design a streamlined process for on-site or virtual participant check-in.
• Train volunteers or staff to assist with registration, badge distribution, and information dissemination.
• Set up a help desk for participant inquiries.

Responsibility: Registration Coordinator / Volunteer Manager
Deadline: Day of event (setup completed before start)

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5. Event Day Coordination

• Assign roles to staff and volunteers for smooth operations (e.g., timekeepers, ushers, technical support).
• Monitor adherence to schedule and manage session transitions.
• Handle last-minute changes or emergencies promptly.

Responsibility: Event Manager / Operations Lead
Timeline: Event day

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6. Post-Event Wrap-Up

• Oversee equipment teardown and venue cleanup.
• Collect materials and feedback from staff, speakers, and participants.
• Document lessons learned for future event improvements.

Responsibility: Event Manager / Logistics Team
Timeline: Immediately after event

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Success Indicators

• Event runs on schedule with minimal delays
• Positive feedback on logistics and session management
• All participants and speakers report smooth check-in and clear communication
• No significant technical issues during sessions

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How to Review Job Descriptions for Clarity and Completeness

1. Job Title

• Is the title clear and standard for the role?
• Does it accurately reflect the position’s responsibilities?

2. Job Summary

• Does it provide a concise overview of the role?
• Does it highlight the main purpose and key objectives?

3. Responsibilities / Duties

• Are the day-to-day tasks clearly listed?
• Is the language specific and actionable? (e.g., “Manage customer accounts” vs. “Help with accounts”)
• Are the responsibilities realistic and relevant to the position?

4. Qualifications

• Are required education, certifications, and experience clearly stated?
• Are preferred qualifications distinguished from required ones?
• Are skills (technical and soft skills) clearly listed?

5. Work Environment / Conditions

• Is information about location, travel, physical requirements, or remote work mentioned if relevant?

6. Reporting Structure

• Is it clear who the role reports to or if the position has direct reports?

7. Compensation and Benefits (optional)

• Is any info about salary range, bonuses, benefits, or perks included if appropriate?

8. Equal Opportunity Statement (if applicable)

• Does the description include a diversity and inclusion statement?

9. Formatting and Language

• Is the job description easy to read, free of jargon, and professional in tone?
• Are bullet points used for clarity?
• Is there consistency in tense and style?

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