SayPro Feedback Survey Template

Section 1: Participant Information

(Helps contextualize responses)

• Name (Optional):
• Role:
  • Student
  • Employer
• Email (Optional):
• Event Date:

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Section 2: Overall Event Experience

1. How satisfied were you with the overall SayPro event?

• Very Satisfied
• Satisfied
• Neutral
• Dissatisfied
• Very Dissatisfied

2. How likely are you to recommend SayPro to others?

• Very Likely
• Likely
• Neutral
• Unlikely
• Very Unlikely

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Section 3: Event Components Feedback

For Students:

3. How helpful were the registration and application process?

• Very Helpful
• Helpful
• Neutral
• Not Helpful
• Very Unhelpful

4. Rate the quality of the workshops and professional development sessions:

• Excellent
• Good
• Fair
• Poor
• Very Poor

5. How effective were the interview sessions in connecting you with potential employers?

• Very Effective
• Effective
• Neutral
• Ineffective
• Very Ineffective

6. How satisfied were you with the communication and support from the SayPro team?

• Very Satisfied
• Satisfied
• Neutral
• Dissatisfied
• Very Dissatisfied

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For Employers:

3. How smooth was the employer registration and job posting process?

• Very Smooth
• Smooth
• Neutral
• Difficult
• Very Difficult

4. How would you rate the quality and preparedness of student candidates?

• Excellent
• Good
• Fair
• Poor
• Very Poor

5. How effective were the interview scheduling and logistics?

• Very Effective
• Effective
• Neutral
• Ineffective
• Very Ineffective

6. How satisfied were you with the communication and support from the SayPro team?

• Very Satisfied
• Satisfied
• Neutral
• Dissatisfied
• Very Dissatisfied

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Section 4: Open-Ended Questions

7. What did you like most about the event?

Your response:

8. What areas do you think could be improved for future SayPro events?

Your response:

9. Any additional comments or suggestions?

Your response:

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Section 5: Closing

Thank you for your valuable feedback!
Please submit your responses by clicking the submit button below.

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Tips for Using the Survey

• Keep the survey concise to encourage completion (around 10 minutes max).
• Use an online survey platform like Google Forms, SurveyMonkey, or Typeform for easy distribution and analysis.
• Send the survey promptly after the event and include reminders.
• Consider offering incentives to boost response rates.

SayPro Event Schedule Template

Time	Activity	Description	Location / Link	Facilitator / Host
08:30 AM – 09:00 AM	Registration & Check-in	Student and employer arrival, badge pick-up	Main Lobby / Virtual Lobby	SayPro Team
09:00 AM – 09:15 AM	Welcome & Opening Remarks	Introduction to the event goals and agenda	Auditorium / Zoom Main Room	Event Coordinator
09:15 AM – 10:00 AM	Workshop 1: Resume Building	Tips and techniques for creating strong resumes	Room 101 / Virtual Room 1	Career Coach Jane Doe
10:00 AM – 10:15 AM	Coffee Break	Networking and refreshments	Lobby / Virtual Breakout Room	—
10:15 AM – 12:00 PM	Interviews Session 1	Scheduled one-on-one interviews	Interview Rooms / Zoom Links	Employers & Students
12:00 PM – 01:00 PM	Lunch Break	Time for rest and informal networking	Cafeteria / Virtual Lounge	—
01:00 PM – 02:00 PM	Workshop 2: Interview Techniques	Preparing for interviews and answering questions	Room 102 / Virtual Room 2	Industry Expert John Smith
02:00 PM – 03:30 PM	Interviews Session 2	Continuation of scheduled interviews	Interview Rooms / Zoom Links	Employers & Students
03:30 PM – 03:45 PM	Break	Short rest period	Lobby / Virtual Breakout Room	—
03:45 PM – 04:30 PM	Networking Session	Opportunity for informal conversations and Q&A	Networking Lounge / Zoom Room	SayPro Team
04:30 PM – 05:00 PM	Closing Remarks & Feedback	Wrap-up, thank you notes, and feedback instructions	Auditorium / Zoom Main Room	Event Coordinator

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Notes for Event Organizers:

• Adjust times and sessions based on the event scale and participant availability.
• Include virtual links where applicable and ensure they are tested in advance.
• Share the schedule with participants before the event and provide updates as needed.
• Build in buffer times to accommodate delays or overruns.

SayPro Employer Registration Template

1. Employer Information

• Company Name:
• Industry/Sector:
• Company Website:
• Contact Person Name:
• Contact Person Title:
• Contact Email:
• Contact Phone Number:

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2. Internship/Co-op Position Details

• Job Title:
• Location: (On-site / Remote / Hybrid – specify city/state if applicable)
• Duration: (Start and End Dates)
• Work Hours: (Full-time / Part-time / Flexible)

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3. Job Description

• Role Summary:
• Key Responsibilities:
• Department/Team:

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4. Candidate Requirements

• Academic Background: (Required majors/programs)
• Year of Study: (e.g., 2nd year, final year)
• GPA Requirements: (if any)
• Required Skills/Qualifications:
• Preferred Skills:
• Certifications (if applicable):

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5. Application Process

• Required Documents: (Resume, cover letter, transcript, portfolio)
• Application Deadline:
• Interview Process: (Number of rounds, format, timeline)
• How to Apply: (Via SayPro portal, company website, email, etc.)

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6. Additional Information

• Compensation Details: (Paid, unpaid, stipend, benefits)
• Opportunities for Full-Time Employment Post-Internship: (Yes/No/Maybe)
• Company Culture or Values: (Optional brief statement)
• Special Instructions for Applicants:

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7. Agreement

• Consent: I agree to provide accurate information and comply with SayPro’s terms and guidelines.
• Signature/Checkbox:

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Notes for Employers

• Please ensure all fields are completed for your listing to be posted.
• Contact SayPro support for assistance or questions.

Purpose of the Student Registration Form

This form is designed to collect all essential information and documents from students who want to participate in SayPro’s internship and co-op event. It streamlines the registration process, ensures that SayPro has complete student profiles, and facilitates matching with employers.

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Key Sections of the Student Registration Form

1. Personal Information

• Full Name (First and Last)
• Email Address (primary contact)
• Phone Number
• Mailing Address (optional)
• Date of Birth (optional, if required for age verification)

2. Academic Information

• Institution Name
• Program or Major
• Year of Study (e.g., 2nd year, final year)
• Expected Graduation Date
• Current GPA (optional)

3. Career Interests

• Preferred Industry/Field(s) (select or specify)
• Desired Role(s) or Job Functions
• Location Preferences (remote, city, region)
• Availability Dates for Internship/Co-op (start and end dates, full-time/part-time)

4. Application Materials Upload

• Resume/CV (file upload)
• Cover Letter (optional, file upload)
• Academic Transcript (official or unofficial, file upload)
• Portfolio or Certifications (optional, file upload)

5. Additional Information

• Work Authorization/Visa Status (if applicable)
• How did you hear about SayPro?
• Consent to share information with potential employers
• Emergency Contact Details (name, relationship, phone number)
• Any accommodations or support needed for participation

6. Agreement and Submission

• Acknowledgment of terms and conditions
• Confirmation of accuracy of information
• Digital signature or checkbox for consent
• Submit button

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Best Practices for the Form

• User-Friendly Interface:
  Clear instructions, progress indicators, and the ability to save and return later.
• Mobile Compatibility:
  The form should be easily accessible on smartphones and tablets.
• Data Privacy:
  Include a privacy notice explaining how data will be stored and used.
• Validation:
  Required fields and file format checks to ensure complete submissions.
• Confirmation Email:
  Send an automatic confirmation with event details and next steps after submission.

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Benefits of a Comprehensive Student Registration Form

• Streamlines Data Collection:
  Ensures SayPro collects consistent and complete student information.
• Improves Matching Accuracy:
  Detailed profiles help in better aligning students with suitable opportunities.
• Facilitates Event Management:
  Simplifies communication and preparation for interviews and workshops.
• Enhances Student Experience:
  Clear process reduces confusion and helps students feel prepared.

Purpose of SayPro Feedback Surveys

The Feedback Surveys are designed to gather valuable insights from students and employers after the event. This information helps assess satisfaction levels, identify strengths and weaknesses, and guide improvements for future SayPro events.

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Key Components of Feedback Surveys

1. Survey Audience

• Separate surveys tailored for students and employers to capture relevant perspectives.

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2. Survey Content

For Students:

• Overall satisfaction with the event (rating scale)
• Satisfaction with registration and communication
• Quality and relevance of workshops and sessions
• Experience with interviews and employer interactions
• Ease of accessing event materials and platforms
• Suggestions for improvement
• Open-ended questions for detailed feedback

For Employers:

• Overall satisfaction with the event (rating scale)
• Effectiveness of employer registration and communication
• Quality and preparedness of student candidates
• Experience with interview scheduling and logistics
• Feedback on event organization and support
• Suggestions for improvement
• Open-ended questions for detailed feedback

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3. Survey Design and Format

• Use clear, concise questions
• Combine rating scales (e.g., Likert scales), multiple choice, and open-ended questions
• Keep surveys brief to encourage completion (10-15 minutes max)
• Make surveys mobile-friendly and accessible online

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4. Survey Distribution and Collection

• Send surveys promptly after the event while experiences are fresh
• Use email invitations with direct survey links
• Provide reminders to increase response rates
• Optionally, offer incentives to encourage participation

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5. Data Analysis and Reporting

• Quantify ratings to calculate satisfaction percentages
• Identify common themes in open-ended responses
• Highlight areas of success and areas needing improvement
• Share results with the SayPro team and stakeholders

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Why Feedback Surveys Are Important

• Measure Event Success:
  Understand how well SayPro met participant expectations.
• Continuous Improvement:
  Use feedback to refine future event planning and execution.
• Build Trust:
  Show participants their opinions matter and are acted upon.
• Support Funding and Partnerships:
  Provide evidence of impact and responsiveness to sponsors.

Purpose of the SayPro Event Schedule

The Event Schedule serves as a structured timeline that organizes all activities during the SayPro event. It provides clarity and direction for students, employers, and organizers to ensure smooth flow and maximize engagement.

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Key Components of the Event Schedule

1. Event Dates and Times

• Specify the overall start and end dates of the event.
• Include daily start and end times for each day.

2. Registration and Opening

• Opening remarks and welcome session.
• Student and employer check-in procedures.
• Overview of the event and agenda.

3. Interview Sessions

• Time blocks dedicated to one-on-one or panel interviews.
• Match interview times with student and employer availability.
• Include virtual meeting links or physical room assignments.

4. Workshops

• Schedule sessions covering professional development topics like resume writing, interview techniques, and job search strategies.
• Include speaker or facilitator names and brief session descriptions.
• Specify duration and location (virtual room link or physical space).

5. Networking Opportunities

• Set times for informal meet-and-greet sessions or networking lounges.
• Include breakout sessions or industry-specific networking groups.

6. Breaks and Meals

• Clearly mark coffee breaks, lunch, and other rest periods.
• Provide guidance on available food options or arrangements.

7. Closing Sessions

• Wrap-up remarks.
• Feedback survey instructions.
• Announcements about next steps and follow-ups.

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Best Practices for Creating the Schedule

• Clarity and Accessibility:
  Use a clear format, easily shared as a PDF, webpage, or app calendar.
• Balanced Timing:
  Ensure enough time for transitions between activities and avoid scheduling conflicts.
• Flexibility:
  Allow buffer periods for unexpected delays or overruns.
• Communication:
  Distribute the schedule well in advance and provide reminders during the event.

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Why the Event Schedule Is Important

• Enhances Participant Experience:
  Helps everyone know where to be and when, reducing confusion.
• Supports Organization:
  Keeps the event running on time and activities coordinated.
• Maximizes Engagement:
  Ensures participants don’t miss key sessions or opportunities.
• Provides Accountability:
  Allows tracking of event flow and timing effectiveness for future improvements.

Purpose of Employer Registration Forms

The Employer Registration Forms are designed to collect comprehensive and standardized information from companies that want to offer internship and co-op positions through SayPro. These forms ensure all necessary details are captured to advertise roles effectively and match candidates accurately.

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Key Components to Include

1. Employer Information

• Company name
• Industry/sector
• Company website and social media links
• Contact person’s name, title, email, and phone number

2. Internship/Co-op Position Details

• Job title(s)
• Location (on-site, remote, hybrid; city/state if applicable)
• Duration of internship/co-op (start/end dates)
• Work hours (full-time, part-time, flexible)

3. Job Description

• Summary of the role and key responsibilities
• Projects or tasks the intern/co-op student will handle
• Department or team the student will join

4. Candidate Requirements

• Required academic background and fields of study
• Preferred skills, qualifications, and experience level
• Eligibility criteria (e.g., year of study, GPA minimum)
• Certifications or technical skills required or preferred

5. Application Process

• Required application materials (resume, cover letter, transcripts, portfolio)
• Application deadline
• Interview process and timeline
• How candidates should apply (via SayPro portal, company website, email)

6. Additional Information

• Compensation details (paid/unpaid, stipend, benefits)
• Opportunities for full-time employment after internship (if any)
• Company culture or values statement (optional)
• Special instructions or notes for applicants

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Best Practices for Employer Registration Forms

• Clear and Structured Layout:
  Use sections and prompts to guide employers through completing the form.
• Online Accessibility:
  Make forms easily accessible and fillable online with options to upload attachments.
• Mandatory vs. Optional Fields:
  Mark essential information clearly to ensure completeness without overwhelming the employer.
• Data Security:
  Protect sensitive employer information and comply with privacy regulations.
• Confirmation and Follow-Up:
  Provide confirmation of submission and contact details for support.

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How the Forms Are Used

• Listing Internships:
  Create detailed job postings on SayPro’s platform for student applications.
• Matching Students:
  Facilitate the alignment of student qualifications with employer needs.
• Event Coordination:
  Organize interview schedules and communication between employers and candidates.

Purpose of Student Registration Forms

The Student Registration Forms serve as the foundational tool to gather all relevant information and documents from students wishing to participate in SayPro’s internship and co-op programs. This ensures SayPro can accurately evaluate candidates, match them with suitable positions, and streamline the application process.

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Key Components to Collect

1. Personal Information

• Full name
• Contact details (email, phone number)
• Address (optional or as needed for placements)

2. Academic Background

• Current institution and program
• Year of study and expected graduation date
• GPA or academic standing (if applicable)

3. Career Goals and Preferences

• Desired industries or fields
• Preferred job functions or roles
• Location preferences (remote, local, specific cities)

4. Application Materials

• Resume/CV upload
• Cover letter (optional or required)
• Academic transcripts (official or unofficial)
• Any certifications or portfolios relevant to the field

5. Additional Information

• Availability for internships/co-ops (dates, full-time/part-time)
• Work authorization or visa status (if applicable)
• Consent to share information with employers
• Emergency contact information (optional)

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Best Practices for the Registration Form

• User-Friendly Design:
  Clear instructions, logical flow, and easy upload functions.
• Mobile Compatibility:
  Accessible on phones and tablets for convenience.
• Data Privacy:
  Ensure compliance with data protection regulations and inform students how their data will be used.
• Validation Checks:
  Mandatory fields and format checks to avoid incomplete or incorrect submissions.
• Confirmation and Support:
  Provide confirmation of submission and contact info for assistance.

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How the Forms are Used

• Profile Creation:
  Build detailed student profiles for matching with employers.
• Application Review:
  Employers receive complete, organized materials for candidate assessment.
• Event Preparation:
  Support coordination of interviews, workshops, and follow-ups.

Objective Breakdown

“Achieve 85% positive feedback from students and employers” means SayPro aims for at least 85% of survey responses and feedback collected from event participants to reflect satisfaction and positive experiences with the event and its components.

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Detailed Explanation

1. Define Positive Feedback

• Quantitative Metrics:
  Ratings of “satisfied” or “very satisfied” on surveys covering various aspects such as registration, event organization, workshops, interviews, and communication.
• Qualitative Indicators:
  Positive comments highlighting strengths, benefits gained, and appreciation of the event.

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2. Design Effective Feedback Tools

• Clear, Concise Surveys:
  Create user-friendly surveys with a mix of rating scales and open-ended questions.
• Targeted Questions:
  Focus on key areas influencing satisfaction for both students and employers.
• Multiple Channels:
  Distribute surveys via email, event platforms, and mobile-friendly formats.

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3. Encourage High Response Rates

• Timely Distribution:
  Send surveys immediately after the event to capture fresh impressions.
• Incentivize Participation:
  Offer small rewards or recognition for completing feedback.
• Follow-Up Reminders:
  Politely remind participants to submit their responses.

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4. Monitor and Analyze Feedback

• Calculate Positive Response Rates:
  Track the percentage of positive ratings overall and by category.
• Identify Trends and Patterns:
  Look for common praise or concerns to understand satisfaction drivers.

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5. Act on Feedback

• Address Issues Promptly:
  Resolve recurring problems to improve ongoing events.
• Highlight Successes:
  Share positive feedback with the team and stakeholders.
• Communicate Improvements:
  Inform participants how their feedback is shaping future events.

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Why This Objective Is Important

• Measures Participant Experience:
  Ensures SayPro delivers value and meets expectations.
• Builds Trust and Credibility:
  High satisfaction encourages repeat participation and positive word-of-mouth.
• Guides Continuous Improvement:
  Focuses attention on what works well and what needs refinement.
• Supports Stakeholder Confidence:
  Demonstrates accountability and program quality to sponsors and partners.

Objective Breakdown

“Aim for a 70% placement rate” means SayPro strives to ensure that at least 70% of all students who participate in the event successfully obtain an internship or co-op position as a result of the program.

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Detailed Explanation

1. Define the Placement Rate

• Placement Rate Calculation:
  The percentage of participating students who receive confirmed internship or co-op offers divided by the total number of participating students.

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2. Enhance Student Preparation

• Workshops and Training:
  Provide sessions on resume writing, interview skills, and job search strategies.
• Personalized Support:
  Offer coaching and one-on-one guidance to help students present their best selves.

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3. Improve Matching Process

• Use Student Profiles:
  Match students’ academic backgrounds, skills, and career goals to employer needs.
• Collaborate Closely with Employers:
  Understand employer requirements and tailor candidate recommendations accordingly.

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4. Maximize Employer Engagement

• Ensure Variety of Opportunities:
  Secure diverse internship/co-op listings across industries and roles.
• Encourage Employer Commitment:
  Work with employers to follow through with hiring plans.

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5. Monitor Progress

• Track Application and Interview Rates:
  Keep data on how many students apply and interview for roles.
• Follow Up on Outcomes:
  Confirm placement statuses and gather feedback from both students and employers.

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6. Address Barriers

• Identify Challenges:
  Understand why some students may not secure placements (e.g., skill gaps, limited roles).
• Implement Solutions:
  Adjust programming or support services to mitigate these issues.

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Why This Objective Is Important

• Measures Program Impact:
  A high placement rate indicates the event’s effectiveness in connecting students with real opportunities.
• Boosts Student Confidence and Career Success:
  Helps participants gain valuable work experience and build professional networks.
• Strengthens Employer Relationships:
  Demonstrates SayPro’s ability to deliver qualified candidates.
• Justifies Continued Support:
  Provides evidence to sponsors and stakeholders of SayPro’s value.