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Certainly! Here is a detailed breakdown of SayPro Tasks to Be Done for the Period (January – March 2025) under the key activity.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Project Execution and Monitoring
Date Range: January 26 – February 20, 2025
Focus Area: Monitor student engagement and progress, addressing any challenges that arise
🔹 SayPro Tasks to Be Done
1. Establish a Student Monitoring Framework
- Task: Create a structured monitoring system to track student participation, learning, and contribution to the service projects.
- Components:
- Attendance and timesheet tracking
- Weekly progress updates
- Learning reflections and feedback collection
- Tools:
- Digital forms (Google Sheets/Forms or SayPro’s platform)
- Hard-copy logbooks (if needed)
- Deliverables: Monitoring Framework Guide and tools distributed to students and supervisors
2. Assign Monitoring Responsibilities
- Task: Designate SayPro team members or mentors to oversee groups of students and serve as primary monitoring leads.
- Details:
- Allocate each mentor a group based on location/project type
- Define roles (checking attendance, following up on concerns, facilitating reflections)
- Deliverables: Mentor Assignment Roster and responsibilities document
3. Track Student Attendance and Participation
- Task: Collect and review weekly timesheets and attendance logs from students and partner supervisors.
- Goals:
- Identify patterns of absenteeism
- Ensure students are consistently showing up and engaging
- Follow-Up: Contact students with inconsistent participation to understand reasons and offer support
- Deliverables: Weekly Attendance & Participation Dashboard
4. Collect and Review Progress Reports
- Task: Require students to submit short weekly progress reports or reflection forms.
- Content May Include:
- Tasks completed
- New skills learned
- Challenges faced
- Questions or support needs
- Deliverables: Weekly Student Reflection Reports (compiled and reviewed)
5. Conduct One-on-One Check-ins with Students
- Task: Organize regular check-ins for individual support and to gauge student well-being and motivation.
- Frequency: At least once every two weeks per student (more frequently if challenges arise)
- Focus Areas:
- Motivation and engagement
- Personal growth
- Support needs (academic, logistical, emotional)
- Deliverables: Check-in Notes Log and Action Tracker (for any interventions required)
6. Engage with Community Partners for Feedback
- Task: Maintain regular communication with project supervisors at host organizations to gather feedback on student performance and project progress.
- Method:
- Weekly email or phone check-ins
- Mid-project partner feedback form
- Deliverables: Community Partner Feedback Summary (updated weekly or bi-weekly)
7. Address Challenges Proactively
- Task: Identify, log, and resolve any challenges or conflicts affecting student participation or project implementation.
- Examples of Issues:
- Schedule conflicts or transport difficulties
- Teamwork issues among students
- Miscommunication with partners
- Process:
- Use a central Student Issue Log
- Assign team members to intervene and support resolution
- Communicate outcomes to all stakeholders involved
- Deliverables: Student Issue Log and Resolutions Record
8. Provide Additional Training or Refresher Sessions
- Task: If monitoring reveals recurring challenges (e.g., communication issues, lack of initiative), organize mini training or support sessions.
- Topics May Include:
- Effective teamwork
- Professionalism and punctuality
- Communication with supervisors
- Deliverables: Training Session Reports and Attendance Lists
9. Recognize and Motivate Active Participants
- Task: Identify and celebrate students demonstrating strong engagement and leadership.
- Methods:
- Weekly shout-outs on social media or WhatsApp
- “Star Volunteer” recognition
- Motivational messages or certificates
- Deliverables: Volunteer Recognition Log and Social Media Posts
10. Compile Mid-Project Monitoring Report
- Task: Summarize all data and observations from the monitoring process.
- Report to Include:
- Overall student participation rates
- Common challenges and solutions
- Impact indicators (hours served, tasks completed)
- Recommendations for the second half of the project cycle
- Deliverables: SayPro Mid-Project Monitoring Report (due by Feb 20, 2025)
Let me know if you’d like templates for any of the tools mentioned, like reflection forms, attendance logs, or issue trackers—I’m happy to help create them!
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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