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Certainly! Here’s a detailed breakdown of SayPro Tasks to Be Done for the Period (January – March 2025) under the activity.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Student Recruitment and Onboarding
Date Range: January 16 – January 25, 2025
Focus Area: Conduct orientation sessions to prepare students for their service learning experiences
🔹 SayPro Tasks to Be Done
1. Plan Orientation Structure and Content
- Task: Design a clear, structured orientation program to introduce students to the service learning experience.
- Orientation Structure:
- Welcome and overview of SayPro
- Purpose and value of service learning
- Overview of projects and community partners
- Expectations, roles, and responsibilities
- Practical logistics (transport, schedules, contacts)
- Skills training (communication, teamwork, cultural sensitivity)
- Q&A and student reflections
- Deliverables: Orientation Agenda and Facilitator’s Guide
2. Develop Orientation Materials
- Task: Create or compile supporting materials for effective student engagement during orientation.
- Materials Include:
- Orientation slide deck or presentation
- Program handbook or student guide
- Role-specific information sheets
- Code of conduct and volunteer agreement forms
- Icebreaker and team-building activity plans
- Deliverables: Orientation Pack (digital and print versions)
3. Schedule and Coordinate Sessions
- Task: Organize multiple orientation sessions based on the number of students and their availability.
- Steps:
- Book venues (physical or virtual)
- Group students based on project selection or location
- Send out invitations with RSVP options
- Goal: Ensure that 100% of recruited students attend one session.
- Deliverables: Orientation Schedule with session times, locations, and student lists
4. Facilitate Orientation Sessions
- Task: Conduct interactive, engaging sessions for all selected students.
- Session Activities:
- Welcome and introductions
- Community partner videos/testimonials (if available)
- Simulation or scenario-based discussions
- Interactive Q&A
- Signing of volunteer commitment forms
- Facilitators: SayPro program team, former volunteers, or trained facilitators
- Deliverables: Attendance register and signed agreements from all students
5. Student Needs and Support Assessment
- Task: During orientation, assess student readiness and any additional needs (e.g., transport, special accommodations).
- Method:
- Conduct quick check-in or feedback form at the end of each session
- Identify potential barriers to participation
- Deliverables: Student Needs and Support Summary Report
6. Distribute Final Placement Assignments
- Task: Provide students with their confirmed project placements after orientation.
- Include:
- Community partner name and contact details
- Project title and description
- First day instructions and start date
- Buddy or team assignments (if applicable)
- Deliverables: Individual Placement Sheets or Placement Email Confirmations
7. Prepare for First Engagement
- Task: Ensure students are ready to begin their service learning with confidence.
- Actions:
- Share contact information of their project supervisor or SayPro support lead
- Provide checklist of items needed (e.g., ID, notebook, uniform if applicable)
- Clarify emergency procedures and reporting channels
- Deliverables: Pre-Engagement Readiness Checklist
8. Monitor and Evaluate Orientation Impact
- Task: Evaluate the effectiveness of the orientation sessions.
- Method:
- Distribute quick post-session feedback surveys
- Collect data on student confidence, clarity, and satisfaction
- Deliverables: Orientation Evaluation Report with feedback analysis and improvement notes for future sessions
Let me know if you’d like a sample slide deck outline or orientation session script—I can help draft that too!
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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