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Detailed write-up for Facilitator and Speaker Coordination you can use.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Facilitator and Speaker Coordination
Objective: Confirm facilitator and speaker participation and finalize session topics to ensure a well-organized and impactful event program.
Key Responsibilities:
- Confirm Participation
- Reach out to all invited facilitators and speakers to confirm their attendance.
- Obtain formal acceptance and verify their availability for the event date and assigned time slots.
- Finalize Session Topics and Content
- Work collaboratively with each facilitator and speaker to finalize their session titles, descriptions, and objectives.
- Ensure all session topics align with the event’s overarching goals and themes.
- Gather Presentation Requirements
- Collect information on any special needs such as AV equipment, handouts, or digital materials.
- Confirm if facilitators require support during their sessions (e.g., tech assistance, moderators).
- Provide Event Details and Expectations
- Share logistics details including event schedule, location, timing, and audience profile.
- Clarify expectations around session length, format, and participant engagement.
- Maintain Communication
- Keep regular contact with facilitators and speakers to address questions or changes.
- Send reminders as the event approaches, including deadlines for any materials or presentations.
- Prepare Backup Plans
- Identify backup facilitators or speakers if needed in case of last-minute cancellations.
- Coordinate with event staff to manage any changes smoothly.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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