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Here’s a clear and detailed description of that task you can include in your event responsibilities.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Phidelia Dube

in

Task: Set Registration Deadline and Finalize Participant List

Objective:
Establish a firm registration cutoff date to allow adequate time for event planning and ensure all participants are properly accounted for before the event.

Key Responsibilities:

  1. Set a Registration Deadline
  • Determine and communicate a clear registration deadline well in advance of the event date.
  • Publish the deadline prominently on the registration page, email communications, and event promotions.
  1. Monitor Registrations Up to the Deadline
  • Regularly track registration numbers and completeness of submitted forms.
  • Send reminders to prospective participants as the deadline approaches to maximize registration.
  1. Close Registration at Deadline
  • Disable or hide the registration form immediately after the deadline passes.
  • Notify the team and other stakeholders that registration is officially closed.
  1. Verify and Finalize Registrant List
  • Review all registrations to ensure completeness and accuracy (e.g., no missing info).
  • Follow up individually with any registrants who have incomplete or questionable data.
  • Prepare a finalized participant list to be shared with logistics, catering, and programming teams.
  1. Prepare for Late Changes
  • Develop a policy for handling late registrations or cancellations after the deadline.
  • Communicate clearly how last-minute changes will be addressed to avoid confusion.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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