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Here’s a clear and efficient plan to organize the timing for interviews, workshops, and networking events.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Steps to Organize the Timing of Interviews, Workshops, and Networking Events
1. Gather Availability
- Collect availability from all participants: interviewers, candidates, workshop facilitators, and attendees.
- Use scheduling tools (e.g., Doodle, Calendly) to simplify this process.
2. Set Priorities & Time Blocks
- Decide the duration of each activity (e.g., interviews 30 mins each, workshops 1 hour, networking 1.5 hours).
- Identify any fixed timing constraints (e.g., venue availability, speaker schedules).
3. Create a Draft Schedule
- Map out the timeline for the day or event period, leaving buffer times for breaks, transitions, and overruns.
- Ensure interviews, workshops, and networking don’t overlap for participants involved in multiple activities.
4. Confirm and Communicate
- Share the draft schedule with key stakeholders for feedback.
- Finalize the schedule and send calendar invites or notifications to all participants.
5. Provide Reminders
- Send reminders a day or two before the event to ensure everyone is prepared and on time.
Sample Schedule Outline
| Time | Activity | Notes |
|---|---|---|
| 9:00 – 10:30 | Interviews | 3 interviews, 30 mins each |
| 10:30 – 10:45 | Break | Refreshments available |
| 10:45 – 12:00 | Workshop | Topic & facilitator name |
| 12:00 – 1:00 | Lunch Break | |
| 1:00 – 2:30 | More Interviews | Additional candidate slots |
| 2:30 – 3:00 | Networking Session | Informal mingling and chats |
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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