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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
Here’s a detailed breakdown of the task.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Coordinate with Virtual Platforms to Ensure Seamless Access for Interviews and Events
Objective:
Ensure smooth setup and operation of virtual platforms like Zoom and Microsoft Teams for all online interviews, sessions, and events, providing a seamless experience for students, employers, and facilitators.
Task Breakdown
1. Select Appropriate Virtual Platforms
- Assess platform capabilities (participant limits, breakout rooms, recording features).
- Confirm platform compatibility with event requirements (interviews, workshops, panels).
Responsibility: IT Team / Event Coordinator
Deadline: [Insert date]
2. Set Up Virtual Meeting Rooms
- Create and configure meeting links for each scheduled interview or session.
- Assign hosts and co-hosts for moderation and technical support.
- Enable security features (waiting rooms, passwords) to protect sessions.
Responsibility: IT Team
Deadline: [Insert date—at least 1 week before event]
3. Test Platform Functionality
- Conduct dry runs with speakers, facilitators, and employers.
- Test audio/video quality, screen sharing, recording, and breakout rooms.
- Troubleshoot common issues and prepare troubleshooting guides.
Responsibility: IT Support / Event Coordinator
Deadline: [Insert date—several days before event]
4. Provide Training and Support
- Develop user guides or host training sessions for participants unfamiliar with the platforms.
- Offer live technical support during the event to resolve access or connectivity issues.
Responsibility: IT Support / Help Desk Team
Timeline: Leading up to and during event
5. Communicate Access Details
- Send clear instructions and meeting links to all participants ahead of time.
- Include troubleshooting tips and contact info for real-time assistance.
Responsibility: Communications Team / Event Coordinator
Deadline: [Insert date—1 week before event]
6. Monitor Sessions in Real-Time
- Assign staff to monitor virtual rooms for smooth operation.
- Manage any disruptions or technical difficulties promptly.
Responsibility: IT Support / Event Staff
Timeline: During event
7. Record and Archive Sessions (If Applicable)
- Ensure sessions are recorded where needed.
- Store recordings securely and share with participants as appropriate.
Responsibility: IT Team / Content Manager
Timeline: During and immediately after event
Success Criteria
- Zero or minimal technical disruptions during virtual sessions
- All participants can join sessions easily with provided links
- Positive feedback on virtual platform experience
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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