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Here’s a detailed description for Logistics Planning.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
4. Logistics Planning
Objective:
To coordinate all logistical aspects of the event to ensure a smooth, efficient, and well-organized experience for attendees, partners, and staff.
Key Activities:
- Venue Selection and Management:
- Research and evaluate potential venues based on size, accessibility, facilities, and cost.
- Confirm venue booking and negotiate contracts through SayPro’s platform.
- Coordinate with venue staff for layout setup, signage, security, and compliance with health and safety regulations.
- Technology and Equipment Needs:
- Assess audio-visual (AV) requirements including microphones, projectors, screens, and internet connectivity.
- Arrange for technical support staff or vendors to be on-site during the event.
- Test all equipment in advance to avoid technical issues during presentations or workshops.
- Travel and Accommodation Coordination:
- Arrange travel itineraries and accommodations for key partners, speakers, and VIPs, ensuring convenience and cost-effectiveness.
- Collect necessary travel details and preferences via SayPro’s platform for streamlined booking.
- Provide clear communication on travel schedules, hotel information, and local transportation options.
- Catering and Hospitality:
- Coordinate meal planning, catering services, and special dietary requirements for participants.
- Schedule meal and break times to align with the event agenda.
- On-Site Logistics:
- Develop detailed event day schedules covering setup, event flow, and teardown.
- Assign staff roles and responsibilities for venue management, attendee support, and emergency procedures.
- Ensure signage and navigation aids are clearly placed for easy access throughout the venue.
- Contingency Planning:
- Prepare backup plans for potential issues such as venue cancellations, technology failures, or transportation delays.
- Communicate contingency measures to all relevant teams.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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