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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407
Here’s a detailed outline of the Technology Setup information SayPro should collect and manage this quarter, along with targets to ensure smooth virtual and hybrid event execution.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
SayPro Quarterly Information & Targets
Information Needed: Technology Setup
To support seamless virtual and hybrid event experiences, gather and organize the following details:
1. Virtual Platform Access
- Platform(s) being used (e.g., Zoom, Microsoft Teams, Hopin, Webex)
- Admin and host account details (secured and accessible by event tech team)
- Licensing information and participant capacity limits
- Backup platforms or contingency plans in case of technical issues
2. Session Links
- Unique meeting or webinar links for each virtual session
- Access controls (passwords, waiting rooms, registration requirements)
- Links for speakers, moderators, and participants, as appropriate
- Backup links or dial-in numbers for audio-only access
3. Technical Support Contacts
- On-call tech support personnel contact info (phone/email/chat) during event hours
- Instructions for troubleshooting common issues
- Guides for participants on how to join sessions and use platform features (chat, raise hand, polls)
4. Additional Virtual Tools and Features
- Breakout room setup and management plans
- Recording and streaming capabilities
- Interactive tools (Q&A, polls, whiteboards) enabled for sessions
- Accessibility features (live captions, screen reader compatibility)
Targets for the Quarter
- Platform Access Confirmed and Tested:
Complete testing of all virtual platform features and session links at least one week before the event. - Session Links Distributed:
Send all verified session links to participants and speakers 3–5 days before the event. - Technical Support Ready:
Ensure dedicated support staff are assigned and contactable for 100% of event duration. - Contingency Plans Documented:
Prepare and communicate backup plans to the event team prior to launch.
- Neftaly Malatjie | CEO | SayPro
- Email: info@saypro.online
- Call: + 27 84 313 7407
- Website: www.saypro.online
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