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Here’s a detailed task description you can use for that responsibility.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Phidelia Dube

in

Task: Provide Session Details to Speakers and Facilitators

Objective:
Ensure all speakers and facilitators receive clear, comprehensive information about their sessions, including their roles, scheduled timing, and expectations for participant engagement.

Key Responsibilities:

  1. Prepare Session Information Packets
  • Include session title, description, and objectives.
  • Specify the speaker or facilitator’s role (e.g., presenter, moderator, panelist).
  • Clearly state the start and end time of their session, including any setup or Q&A time.
  1. Outline Participant Expectations
  • Describe the audience profile (e.g., age group, background, number of participants).
  • Provide guidelines on participant interaction—whether the session is a lecture, workshop, discussion, or interactive activity.
  • Include any pre-session preparation needed from the facilitator (e.g., handouts, multimedia).
  1. Logistics and Technical Details
  • Inform about venue location or virtual platform links.
  • Provide details on AV equipment available and how to request additional support.
  • Share check-in procedures and contact information for on-site support.
  1. Send Timely Communications
  • Distribute this information well in advance of the event (ideally 2–3 weeks prior).
  • Follow up with reminders as the event date approaches.
  • Be available to answer questions or provide clarifications.
  1. Confirm Receipt and Understanding
  • Request confirmation from each facilitator/speaker that they have received and understood the session details.
  • Address any concerns or requests promptly.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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