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SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407

Here’s a detailed task outline for.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Phidelia Dube

in

Collect Required Student Information via Online Registration Form

Objective:

To gather all necessary student information and documentation through a structured, user-friendly online form, enabling accurate event planning and eligibility verification for internships, co-ops, or participation certificates.

Task Breakdown

1. Define Information to Be Collected

Create a list of required fields and document uploads:

  • Personal Information:
    • Full Name
    • Email Address
    • Mobile Number
    • Student ID Number
  • Academic Information:
    • Institution Name
    • Degree Program
    • Year of Study
    • Expected Graduation Date
  • Event Preferences:
    • Session Choices or Tracks
    • Dietary/Accessibility Requirements
  • Document Uploads:
    • Resume or CV (PDF/DOCX)
    • Student ID (photo or scan)
    • Optional: Transcript, Letter of Motivation, Consent Form (if under 18)

Responsibility: Program Coordinator / Admin Team
Deadline: [Insert date—e.g., 4 weeks before event]

2. Design the Online Registration Form

Use a web form tool (e.g., Google Forms, Typeform, Microsoft Forms, or custom HTML form).
Ensure the form:

  • Is mobile-friendly
  • Includes file upload fields
  • Has dropdowns/radio buttons for consistency
  • Includes privacy and consent statements

Responsibility: Web Designer / IT Team
Deadline: [Insert date—e.g., 3.5 weeks before event]

3. Enable File Upload Functionality

  • Set maximum file size (e.g., 10 MB)
  • Accept specific file types (.pdf, .docx, .jpg)
  • Ensure uploads are securely stored in a password-protected cloud folder or database

Responsibility: IT Team / Web Admin
Deadline: With form creation

4. Test the Form

  • Submit test entries with all fields and document types
  • Confirm successful uploads and form notifications
  • Test mobile and desktop usability

Responsibility: QA Tester / Event Admin
Deadline: [Insert date—e.g., 3 weeks before event]

5. Launch and Share the Form

  • Distribute through official SayPro channels:
    • Website
    • Email campaigns
    • WhatsApp groups / Social media
    • Campus partners and career centers
  • Include clear submission deadlines

Responsibility: Marketing & Communications
Deadline: [Insert launch date]

6. Monitor and Support Submissions

  • Track real-time submission data
  • Send reminders to incomplete registrants
  • Provide technical support via email or hotline

Responsibility: Admin Team / Event Coordinator
Timeline: Ongoing from launch to close of registration

Success Criteria

  • 100% of expected participants registered
  • All required documents submitted
  • No major technical issues reported
  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

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