SayProApp Courses Partner Invest Corporate Charity Divisions

SayPro Education and Training

SayPro Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407

Here’s a detailed version of your task for inclusion in a pre-event planning document.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Written by

Phidelia Dube

in

Task: Collaborate with Facilitators and Guest Speakers to Finalize the Agenda

Objective:
Ensure that all sessions, presentations, and workshops are clearly defined, aligned with event goals, and confirmed by facilitators and guest speakers ahead of the event.

Key Responsibilities:

  1. Initiate Communication
  • Reach out to all confirmed facilitators and guest speakers to discuss their session content, time slots, and logistics.
  • Provide them with the event’s theme, goals, and audience profile to ensure alignment.
  1. Gather Session Details
  • Collect titles, descriptions, objectives, and required materials for each session.
  • Confirm technical or logistical needs (e.g., slides, AV setup, handouts, breakout space).
  1. Coordinate Schedule Placement
  • Work with speakers to place sessions into the event timeline based on flow, availability, and topic balance.
  • Avoid scheduling similar topics back-to-back unless intended.
  1. Review for Alignment and Cohesion
  • Ensure all sessions contribute to the overall goals (e.g., leadership development, community building, spiritual growth).
  • Identify and address any gaps or overlaps in content.
  1. Confirm Participation and Timing
  • Finalize session times and formats with each facilitator/speaker.
  • Share a final agenda draft for confirmation before publishing.
  1. Maintain Regular Updates
  • Keep open lines of communication for any changes or updates.
  • Provide reminders and logistical instructions as the event date approaches.

  • Neftaly Malatjie | CEO | SayPro
  • Email: info@saypro.online
  • Call: + 27 84 313 7407
  • Website: www.saypro.online

SayPro – Shop– App – Jobs – Courses – Classified – Agri– School – Health – Events – Corporate – CharityNPO – Staff – Sports

Comments

Leave a Reply

More posts

Layer 1
Login Categories
SayPro Communication and Soft Skills Training Course Category