Certificate Presenting

Purpose of the meeting: Minutes of the Certificate Presenting Meeting
Date: 23 May 2025
Time: 11:30 AM – 11:55 AM

1. Opening

• Song: Performed by Malebe to open the meeting.
• Prayer: Led by Medupe.

2. Purpose of the Meeting

The primary purpose of the meeting was to discuss the:

• Presentation of certificates.
• Certificate of attendance format and compliance with SayPro policies.

3. Attendees

The following representatives were in attendance:

• SayProCHAR
• SayProCOR
• SayProCMR
• SayProCDR
• SayProCLMR

4. Matters Discussed

4.1 Certificate Design and Compliance

• Legodi provided critical feedback regarding the design of certificates:
  • Logo should be centered.
  • Color scheme should match the new logo.
  • Confirmed that the design is generally acceptable, with few modifications.
  • Certificates must follow SayPro policy guidelines:
    • Ensure correct course name.
    • Remove signatures if not aligned with policy.
    • Make the background more white for clarity.
    • Certificate validity: expires after 5 years.
    • Advised that courses change periodically, hence certificates must be flexible and policy-compliant.

4.2 Communication and Timeline

• Legodi mentioned he had sent a circular in March regarding the certificate design.
• Urged all involved to maintain ongoing communication with SayProCTR regarding updates.
• SayProCHAR and SayProCMR requested a timeline for completion.
  • SayProCMR suggested a target of end of business day.
  • SayProCHAR promised to meet up with SayProCMR to follow up.

4.3 Course Details & Platform

• Tsebe inquired about the importance of including start and end dates on certificates. It was raised whether this is a necessary field.
• Motapina demonstrated access to the platform via:
  ➤ staff.saypro.online/
• SayProP51-100:
  • Referred to Item 6.1 (Certification) and Items 10, 15, 16, 17, which help confirm the timeline for finalizing certificates by next week.

5. Closing

• Song: Performed by Malebe to conclude the session.
• Prayer: Led by Mputla.

6. Adjournment

• The meeting was officially adjourned at 11:55 AM.

Next Steps:

• Ensure updates to certificate design as per feedback.
• SayProCHAR to follow up with SayProCMR regarding timelines.
• Maintain communication with SayProCTR for alignment.
• Finalized certificates to be ready by next week as per discussed timeline.